Want to spend less time on job applications and more time landing interviews? Here's how a VA can transform your job search:

Task	How VAs Help	Time Saved
Applications	Submit resumes, fill forms	4 hrs/35 jobs
Job Search	Find and filter listings	2-3 hrs/day
Documents	Update resumes & cover letters	1-2 hrs/application
Deadlines	Track applications & follow-ups	16 hrs/week
Email	Handle recruiter communications	6 hrs/50 recruiters
Data	Organize files & track progress	2 hrs/day
Interviews	Help with prep & practice	3-4 hrs/interview

Here's what you need to know:

• VAs cost $15-50/hour depending on experience
• Basic plans start around $290/month for 10 hours
• Premium services run $1,000-1,500/month
• Most VAs can handle 10-15 applications per day
• You focus on networking while they handle paperwork

Bottom line: A VA handles the tedious parts of job hunting while you focus on interviews. Services like scale.jobs offer packages starting at $55 for 100 applications.

Want the details on each way VAs help? Keep reading.

What Virtual Assistants Do in Job Searches

A Virtual Assistant (VA) handles the time-consuming parts of your job search. Here's what that looks like in practice:

Task Type	What VAs Handle	Time You Save
Applications	Submit resumes, fill forms	4 hours per 35 jobs
Research	Find jobs, check companies	2-3 hours daily
Admin Work	Track deadlines, manage emails	16 hours weekly
Documents	Update resumes, cover letters	1-2 hours per application
Communication	Contact recruiters, follow up	6 hours per 50 recruiters

Here's what makes VAs worth it: They do the heavy lifting while you focus on what matters - interviews and networking.

Take scale.jobs VAs. They don't just submit applications - they customize each one to match the job posting. They pull out keywords, adjust your resume, and tackle those endless application forms.

"You want to maximize time spent applying, without actually doing it yourself." - Xavi Ablaza

Let's talk numbers:

• $55 gets you 100 job applications in 4.5 hours
• $72 gets you outreach to 50 recruiters in 6 hours
• Sales pros spend just 11-36% selling - VAs handle the rest

Here's something wild: Executives spend 16 hours (40%) of their week on tasks a VA could do. When you're job hunting, you're running a one-person operation - and you need backup.

VA Service Level	Cost Range	What You Get
Basic (Freelance)	$10/hour	Application submission, email management
Agency (US-Based)	$30-100/hour	Full service: applications, tracking, recruiter outreach

VAs take care of:

• Job board searches
• Application tracking
• Email management
• Interview scheduling
• Data organization
• Recruiter communications

The bottom line? VAs work online, use digital tools, and deliver results - no office needed.

1. Handle Job Applications

VAs take the heavy lifting out of job hunting by submitting applications for you. Here's what they do:

Task	How VAs Help	Time Impact
Form Filling	Complete online applications, questionnaires	4-5 mins per application
Document Upload	Submit resumes, cover letters	2-3 mins per application
ATS Optimization	Adjust materials to pass screening systems	10-15 mins per application
Custom Materials	Tailor documents to job requirements	15-20 mins per application

Tools like LazyApply let VAs submit TONS of applications. Check this out:

Plan Type	Daily Applications	Cost
Basic	150 jobs	$99
Premium	750 jobs	$129
Unlimited	No limit	$249

"LazyApply is absolutely awesome and genius! I could send a huge amount of applications without any hustle and already got multiple positive answers!" - Frederik, LazyApply User

Here's what you get with VA application management:

• 10-15 applications handled each day
• 44% of companies hire faster with AI tools
• 39% of job seekers now use AI-powered application tools

Your VA uses platforms like AI Blaze and AiApply to:

• Match job posts with your skills
• Customize applications
• Track keywords from postings
• Check required qualifications

Here's a power move: Tell your VA exactly what jobs you want and what's non-negotiable. This way, they'll focus on perfect-fit positions and skip the rest.

Scale.jobs VAs take it up a notch by crafting custom resumes and cover letters for each application. Plus, you'll see all your applications in one dashboard.

2. Find and Sort Job Listings

VAs now use AI tools to make job hunting fast and simple. Here's what they do:

Platform	What VAs Do	Time Saved
Workable	Auto-post to multiple boards, parse resumes	2-3 hours/day
Manatal	Match skills to requirements, score candidates	1-2 hours/day
Jobs-Scout	Filter listings, identify missing elements	45 mins/day
GrabJobs	Submit automated applications	3-4 hours/day

Where VAs look for jobs:

Source Type	Top Platforms	Best For
Job Boards	Indeed, LinkedIn, Glassdoor	Company research, salary data
Remote Work	WeWorkRemotely, FlexJobs	Work-from-home positions
Freelance	Upwork, Freelancer	Contract opportunities
Niche Sites	Virtual Assistant Forums, HireMyMom	Industry-specific roles

Want to get MORE from your VA? Here's what works:

• Set Indeed and LinkedIn alerts (you'll never miss a good job)
• Look up company reviews BEFORE applying
• Mix keywords like "remote administrative support"
• Set exact filters for location and experience

Here's what you'll pay for VA job search help:

Service	Monthly Cost	Hours Included
Wing Assistant	$599	Part-time (20h)
Time Etc	$290	10 hours
Prialto	$1,500	55 hours
Zirtual	$499	12 hours

Here's a HUGE time-saver: Use Autojob to block unwanted companies and sort jobs by what matters to you. It cuts search time by 75%.

Your VA keeps track of:

• When applications are due
• What skills you need
• How much jobs pay
• Who to contact
• When interviews happen

For tech jobs, try Find Remote. Need Latin American VAs? Virtual Latinos connects you with talent. Pick what fits YOUR needs.

3. Update Your Career Documents

A VA makes your job search materials work harder for you. Here's what they do:

Document Type	VA Tasks	Impact
Resume	Format updates, keyword optimization, ATS checks	30% higher response rate
LinkedIn Profile	Photo updates, headline writing, skills section	21x more profile views
Cover Letters	Custom templates, job-specific edits	42% higher callback rate
Work Portfolios	Content organization, link updates	9x more connection requests

Your VA picks the right resume format that matches your experience:

Format Type	Best For	Key Focus
Chronological	Steady work history	Career progression
Functional	Career changers, gaps	Skills grouping
Combination	Mixed experience	Both work & skills

Scale.jobs VAs build targeted resumes for each job. They:

• Add keywords from job posts
• Refresh work achievements
• Clean up formatting
• Make sure ATS can read it
• Include new certifications

For LinkedIn, VAs focus on what gets results:

Profile Section	What to Update	Why It Works
Headline	Job title + key skills	Shows up in searches
About	Career story, goals	Gets people to connect
Skills	Top 5 key abilities	27x more discoveries
Featured	Latest work samples	Shows what you can do
Recommendations	Ask contacts for reviews	Builds trust

Pro tip: Get your VA to save resumes as PDFs. This keeps everything looking right and works better when you apply.

Here's how they'll track everything:

Document	When to Update	Where It Goes
Master Resume	Monthly	Google Drive
Custom Versions	Each application	Organized folders
LinkedIn Profile	Weekly	Platform backup
Cover Letters	As needed	Template library

You can get a VA from Time Etc ($290/10 hours) to handle these updates while you focus on what matters: interviews and networking.

4. Track Application Deadlines

Your VA keeps your job search running like clockwork. Here's exactly what they do:

Task	When	Tool
Application Alerts	48h before deadline	Google Calendar
Follow-ups	5-7 days after applying	Email scheduler
Interview Prep	24h before meeting	Calendar blocks
Document Updates	Based on versions	File manager

The VA's tracking system captures every detail:

What's Tracked	Purpose	Impact
Job + Company	Fast lookup	Find info in seconds
Submit Date	Track timing	Perfect follow-ups
Deadline	Set priorities	Never miss a chance
Current Stage	Track progress	Know where you stand
Next Action	Stay focused	Keep moving forward
Recruiter Info	Quick contact	Direct communication

Your VA keeps files super organized:

Folder	What's Inside	Updates
Active	Current apps	Every day
Follow-up	Waiting for response	Every 2 days
Interviews	Meeting prep	As needed
History	Past apps	Once weekly

They use Teal's Chrome extension to:

• Pull jobs from 50+ boards
• Set job priorities
• Watch application status
• Keep detailed notes

And JobHero to:

• Watch deadlines
• Time follow-ups
• Track interviews
• Record responses

Pro tip: Your VA grabs PDF copies of job posts immediately. Posts often disappear after deadlines.

Time	VA Tasks	Goal
AM	Check due dates	Submit key apps
Noon	Read responses	Do follow-ups
PM	Next day prep	Update records
Weekly	Check progress	Fix what's needed

While you prep for interviews, your scale.jobs VA handles all these moving parts.

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5. Manage Email and Messages

Your VA takes over your job search emails. Here's exactly what they do:

Task	How Often	Purpose
Sort emails	3x daily	Move messages to correct folders
Write responses	Within 4 hours	Answer recruiters fast
Mark urgent	Right away	Handle time-critical items
Clean inbox	Weekly	Delete junk and old emails

They set up these folders to keep everything in order:

Folder	What Goes In	Updates
Active Jobs	Open applications	Daily
Interviews	Meeting info	As needed
References	Contact details	On request
Resources	Job posts	Post-apply

Here's what they use to make emails work better:

Tool	What It Does	Why It Helps
Gmail filters	Sorts automatically	Catches everything
Ready responses	Pre-written replies	Speeds up answers
Calendar links	Books calls	Makes scheduling easy
Read tracking	Shows who opened	Helps with timing

Your VA handles about 120 messages daily, saving you 2.6 hours. They know what needs attention first:

Priority	What	When
High	Interview requests	Within 1 hour
Medium	Application updates	Same day
Low	Job newsletters	Weekly

"Once the training process was complete, Justin never went back into his email inbox again", - Justin Brooke, AdSkills

Each day, your VA gives you a quick update:

Type	What's Included	Your Part
New jobs	Fresh matches	Look and okay
Replies	Company messages	Plan next move
Due dates	Coming deadlines	Send what's needed
Follow-ups	Waiting for answers	Send reminders

They use a separate email just for your job hunt. This keeps everything clean and makes it easy to track where each application stands.

6. Keep Data and Records

A VA sets up tracking systems to monitor every job application. Here's what they track:

Data Type	Details Tracked	Update Frequency
Job Posts	Title, company, salary, location	Daily
Applications	Status, materials sent, deadlines	Real-time
Contacts	Names, emails, phone numbers	As needed
Follow-ups	Dates, responses, next steps	Within 24 hours
Interviews	Schedules, prep notes, feedback	Same day

They use these core tools:

Tool	Main Use	Key Benefit
Teal	Job bookmarking	Works with 50+ job boards
LoopCV	Application tracking	Free plan available
Notion	Document storage	Custom templates
Google Sheets	Data organization	Easy sharing

Daily tasks include:

Task	How Often	Output
Update statuses	2x daily	Progress report
Back up files	Weekly	Secure copies
Check deadlines	Morning/evening	Alert for due items
Sort feedback	After interviews	Action items list

"I LOVE the job tracker! It makes saving and organizing job openings so easy. I only need to use this one tool instead of having my job openings scattered all over - in email, favorites, LinkedIn, different job sites, etc." - Anna Mikovari, Salesforce Consultant

Application progress tracking:

Stage	What's Recorded	Next Step
Found	Job details, requirements	Rate interest
Applied	Date, materials used	Set follow-up
Interview	Meeting info, questions	Note feedback
Offer	Terms, salary, benefits	Compare options

Job opportunity ratings:

Rating	Meaning	Action
High	Perfect match	Fast-track apply
Medium	Good potential	Normal process
Low	Backup option	Keep on file

They organize files into these folders:

• Active applications
• Reference materials
• Interview prep docs
• Offer letters
• Company research

This lets you focus on interviews while your VA handles the backend work.

7. Help With Interview Prep

A VA boosts your interview game with tools and practice sessions. Here's how:

Tool	What It Does	Best Feature
Huru	Mock interviews	20,000+ real job questions
Yoodli	Checks your speech	Live feedback as you talk
Interview Warmup	Job practice	Google AI feedback
Pramp	Partner practice	Live video chats
Wordzen	Email help	Pro writing tips

Your VA sets up a simple practice plan:

Time	What You Do	Result
30 mins	Study the company	Main points to hit
3 mins	Answer each question	Better responses
15 mins	Check tech	Working gear
20 mins	Watch yourself	Better presence

The VA handles the details:

What	When	Why
Books mock interviews	3-4 days ahead	Build confidence
Tests recording tools	Day before	Catch practice runs
Makes question list	2 days ahead	Focus prep
Checks feedback	Same day	Quick fixes

"Huru helps me nail tech and behavior interviews. I love getting random questions for each practice run." - Georgii S, Google Play review

Tech check list:

Item	Test	Backup
Internet	Speed test	Phone hotspot
Light	Window test	Ring light
Background	Clean desk	Virtual screen
Sound	Mic test	Spare headset

Room setup:

Space	Needs	VA Helps With
Room	Quiet spot	Finding space
Files	Digital ready	Quick links
Notes	Key info	Clean layout
Water	Easy reach	Reminders

"Huru's tips gave me the edge in interviews. It works." - Emily R., Software Engineer

VA tracks how you do:

What	Tool	Target
Talk speed	Speeko	Clear speech
Eye contact	HireVue	Good presence
Answer time	Interview Warmup	Short, clear answers
Movement	Voomer	Pro look

The numbers back it up - Huru users get hired 67% more often than those who don't practice.

How to Choose a Virtual Assistant Service

Looking for a VA service? Here's what you need to know about costs and features:

Service Type	Monthly Cost	What You Get
Fancy Hands	$35	3 job search tasks
Prialto	$1,500	55 hours of work
Vasumo	$9,600	Full-time support
Get Friday	$1,120	Basic job help

Before you pick a service, focus on these core factors:

Factor	What to Check	Why It Matters
Location	US-based or English-fluent	Clear communication
Hours	Part/full-time options	Fits your schedule
Skills	Job search experience	Gets better results
Support	24/7 or business hours	Help when you need it

VA rates change based on experience:

Level	Years	Hourly Rate
New	0-2	$10-25
Mid	2-5	$25-50
Expert	5+	$50-100

Here's how you can hire a VA:

Method	Cost/Hour	Best For
Direct hire	$10+	Short projects
Agency	$30+	Ongoing help
Managed service	$25+	Full support

Start small. Give your VA a test project before going all-in:

Task Type	Time to Test	What to Check
Resume update	2 hours	Writing skills
Job search	3 hours	Research ability
Applications	4 hours	Attention to detail

Key features to look for:

Feature	Purpose	Impact
NDAs	Keep info private	Data safety
Multiple contact methods	Easy updates	Quick fixes
Clear pricing	No surprises	Budget control
Job search tools	Better results	More interviews

Scale.jobs plans:

Plan	Features	Focus
Standard	Basic help	Applications
Premium	Full support	Strategy + Apps

"It's important to create a detailed job description so expectations are met on both sides." - Sue Canfield

Bottom line: Pick a service that matches YOUR needs - not just the cheapest option. The right VA will help you land more interviews and save time in your job search.

Getting Started Steps

Here's exactly how to start working with your VA for job searching:

First, track everything you do for a week. Write down each task and how long it takes. Then follow this process:

Step	What to Do	Why It Matters
1. List Tasks	Track daily job search work	Shows what to delegate
2. Write Instructions	Create clear how-to guides	Prevents confusion
3. Set Up Access	Share needed tools and logins	Gets work moving fast
4. Make Schedule	Pick work hours that match	Keeps things on track
5. Test It Out	Start with 30 days	Makes sure it's a good fit

Before You Start:

Do This	Details
Set Up Tools	Get logins and passwords ready
Share Contact Info	Exchange phone and email details
Install Software	Download what you'll both need
Plan Week 1	List out first tasks
Lock In Times	Pick meeting slots that work

Week 1 Plan:

Must-Do	Why
Kick-off Call	Get on the same page
Show Tools	Walk through job sites together
Set Check-ins	Pick times for updates
Name Backup	Choose who helps if needed
Track Progress	Plan weekly reviews

Monthly Review:

Look At	Talk About
Work Done	Count applications sent
Results	Number of interviews
Changes	What to do differently
Problems	Fix what's not working
Next Steps	Pick next month's focus

Here's how to split up the daily work:

Task	Time
Find Jobs	2 hours
Apply	3 hours
Follow Up	1 hour
Fix Docs	When needed

Final Thoughts

A virtual assistant (VA) can speed up your job search by taking over the admin work. Here's what different price points get you:

Cost Range	What You Get	Best For
$15-30/hour	Basic admin, data entry, emails	Entry-level support
$30-40/hour	Specialized skills, research	Mid-career searches
$40-50/hour	Executive-level assistance	Senior positions

Scale.jobs offers packages where VAs handle your resumes and cover letters while you network. Their basic plan covers application tracking, and their premium plan adds job search strategy.

"Getting a VA was a game-changer for my career. It lets me spend my time and energy on what matters most - writing and client work." - Jennifer Goforth Gregory, Freelance Technology Writer

Here's how a VA impacts your job search:

Benefit	Impact
Time Savings	Save 4+ hours daily on admin
Cost Control	Pay for exactly what you need
Work Focus	More time for interviews
Better Results	Track applications effectively

What you'll pay monthly:

Service	Cost	Hours
Time etc	$380	10 hours
Zirtual	$599	12 hours
Wishup	$899	20 hours

Want to test it out? Start with a 30-day trial. Most people find VAs help them submit more applications and prep better for interviews.

Related posts

• How to Save 20+ Hours on Job Applications Each Week
• Resume vs Cover Letter: Which Deserves More Time?
• 5 Signs You Need Help With Your Job Search
• Job Application Checklist: What to Delegate and What to Keep