When your resume includes multiple positions, formatting matters. Whether you've had promotions, overlapping jobs, or moved between companies, the goal is to make your career story clear for both recruiters and Applicant Tracking Systems (ATS). Here’s what you need to know upfront:

• ATS Compatibility is Key: 99% of Fortune 500 companies use ATS software to screen resumes. Avoid tables, graphics, or unusual fonts that may confuse the system.
• Highlight Career Growth: Use formats like stacked titles for promotions, separate entries for distinct roles, or clear timelines for overlapping jobs.
• Focus on Results: Write bullet points with measurable achievements (e.g., "Increased sales by 34% in Q2 2023").
• Tailor for Each Job: Match your resume to the job description with relevant keywords and skills.

Pro Tip: Services like scale.jobs offer flat-rate, human-powered resume optimization tailored to each job, ensuring ATS compatibility and recruiter appeal.

Keep reading for detailed formatting tips, examples, and step-by-step guidance to make your resume stand out.

How To Show Multiple Jobs At Same Company On Resume - Ways To List Multiple Positions At One Company

Review Your Work History

Before diving into formatting your resume, take time to gather all your career details. This step helps you identify patterns - like promotions, overlapping roles, or gaps - that may require special attention when formatting.

Start by creating a document or spreadsheet. For each job, include the company name, city and state, job title, employment dates, and key accomplishments. If you’ve been promoted within the same company, list each position separately with its own date range. For overlapping roles, such as freelancing while holding a full-time job, use month-year dates to ensure compatibility with applicant tracking systems (ATS).

Information You Should Collect

For every role, make sure to have these five key details: company name, location, job title, employment dates, and measurable achievements. U.S. recruiters typically expect city and state formatting (e.g., Austin, TX) and prefer month-year dates (e.g., March 2021–June 2023) instead of just years. This level of detail provides a clear timeline for both ATS systems and hiring managers.

When describing achievements, focus on quantifiable results. For example, instead of saying "managed a team", write something like "led a 7-person team that increased sales by 34% in Q2 2023." If you’ve been promoted, include the title change and the dates to highlight your career progression. For roles with overlapping dates, clarify whether they were part-time, full-time, or contract positions to avoid confusion. Services like Scale.jobs even use human assistants to review and format your career details for ATS compatibility, saving time and effort.

Once your work history is organized, you can move on to selecting the roles that best align with your job goals.

Decide Which Roles to Highlight

After compiling your detailed work history, focus on the roles that best showcase the skills and achievements your target employer is looking for. Tailor your resume to highlight positions with transferable skills and accomplishments relevant to the job you’re applying for.

Carefully review the job posting and identify the hard skills, soft skills, and keywords it emphasizes. Then, spotlight roles where you demonstrated those exact skills. For instance, if the job description calls for "project management" and "cross-functional collaboration", prioritize positions where you led projects or worked across departments. If your career spans many years, concentrate on the most recent 10–15 years unless older roles directly support your application. Scale.jobs offers personalized advice through WhatsApp support, helping you decide which positions to emphasize for each job, beyond just automated keyword matching.

Pick the Right Resume Format for Multiple Jobs

The way you structure your resume should reflect how your career responsibilities evolved and whether you stayed with one employer or moved between companies. Including clear date ranges and organizing your roles logically can help avoid confusion and highlight your professional growth. This approach ensures your resume presents a clear and compelling career narrative.

Your choice of format depends on the type of role changes you've experienced. For example, if you received a promotion but your daily tasks stayed the same, your format would differ from cases where you switched departments or returned to a previous employer after time elsewhere. Let’s dive into the best formatting options for different career paths.

Stack Multiple Titles Under One Company

This format works when you’ve held similar roles with overlapping responsibilities at the same organization. For example, if you advanced from Marketing Coordinator to Senior Marketing Coordinator while continuing to manage similar campaigns, stacking titles can help streamline your resume and avoid redundancy.

List your titles in reverse chronological order (starting with the most recent) and use a single combined date range to reflect your total time at the company. Then, write one set of bullet points summarizing your accomplishments across all positions. This format is ideal when your core duties remained consistent, and you want to emphasize your tenure rather than highlight specific role changes. However, if your responsibilities shifted significantly between titles, this approach might obscure your career progression. In that case, consider the next option.

List Separate Roles Under One Company Heading

If your responsibilities changed significantly between positions at the same company, create separate entries under a single company heading. This format highlights promotions or departmental transfers while maintaining a clear and organized employment history.

Start with the company name and location, followed by entries for each role with its title, date range, and achievements. For example, if you progressed from Sales Associate (June 2020–March 2022) to Sales Manager (April 2022–Present), separate entries allow you to showcase distinct accomplishments for each position. U.S. recruiters typically expect month-year date formatting for clarity on your career timeline. This structure works especially well for internal promotions where you want to spotlight upward mobility within the same organization. If your transitions require even more distinction, the next option may be better.

Create Separate Entries for the Same Company

Use this format if you left an employer and later returned, or if applicant tracking systems (ATS) require distinct records for each employment period. This approach treats each stint as a separate job, which can be essential for background checks or automated systems.

List the company name, location, title, and dates for each employment period. For example, if you worked at a company from January 2018 to May 2020, left for another role, and returned in March 2023, create two separate entries with individual bullet points. This method ensures that each employment period is accurately recorded and parsed. It also clarifies any gaps in your work history and underscores your value as a rehired professional.

Format Overlapping and Concurrent Jobs

If you’ve held part-time, freelance, or contract roles alongside a full-time job, use precise month-year dates to clearly show the overlap. Transparency here is key to helping recruiters understand your career timeline.

List each concurrent position separately, including full date ranges, and add descriptors like "Part-Time" or "Freelance" to clarify the nature of the roles. For instance, if you worked full-time as a Software Developer (March 2021–Present) while freelancing as a Web Consultant (June 2022–December 2023), both roles should be listed with exact dates. Keep bullet points for secondary roles brief - two or three key accomplishments are usually sufficient. This level of detail ensures both ATS systems and hiring managers can see your ability to manage multiple commitments effectively, without raising concerns about your availability or focus.

Write Results-Focused Bullets for Each Job

When crafting bullet points for your resume, focus on measurable achievements rather than just listing tasks. For instance, instead of saying, "Managed social media accounts", highlight specific outcomes like, "Increased Instagram engagement by 340% in six months, growing followers from 2,400 to 8,200." These results-oriented details are especially important if you've held multiple roles with overlapping responsibilities, as they help your resume stand out.

Demonstrate growth by showing how your skills evolved over time. Highlight foundational abilities in earlier roles and emphasize leadership or strategic contributions in later positions. This approach underscores your career progression instead of repeating similar duties across jobs.

Include Numbers and Strong Action Words

Quantifiable results provide recruiters with clear evidence of your impact. Use metrics such as revenue growth, cost reductions, efficiency improvements, or customer satisfaction scores. For example: "Reduced customer service response time by 45%, managing 150+ tickets daily."

Start each bullet point with a strong action verb that aligns with your career level. If you're early in your career, verbs like "assisted," "supported," or "coordinated" work well. For mid-career professionals, opt for "led," "implemented," or "optimized." Senior-level candidates should use dynamic words like "spearheaded," "transformed," or "architected."

If exact numbers aren't available, estimate conservatively or use percentages to illustrate improvements. You can also convey scope by mentioning team size, budgets, or geographic reach. For instance: "Trained 12 new hires across three departments." Even without dollar figures, this kind of detail shows the scale of your responsibilities.

Adjust for Your Career Level

Tailor your bullet points to reflect where you are in your career. If you're a recent graduate or changing fields, highlight transferable skills and relevant projects. Draw attention to academic achievements, internships, volunteer work, or freelance projects that align with the role you're pursuing. For example: "Developed social media strategy for university alumni association, increasing event attendance by 28% across four campaigns."

For experienced professionals, focus on showcasing increasing responsibility and impact over time. Your most recent role should include the most detailed bullet points, while earlier positions can be summarized with two or three key accomplishments. This keeps your resume concise and avoids redundancy. If you've held similar titles at different companies, differentiate them by emphasizing unique aspects of each role - such as team leadership in one position and technical expertise or client management in another.

Make Your Resume Work with ATS and U.S. Recruiters

Many Fortune 500 companies use Applicant Tracking Systems (ATS) to screen resumes, and nontraditional formats - like those with text boxes, graphics, or unusual layouts - often end up misread or outright rejected. Understanding how these systems work is crucial, especially if you have a detailed or complex work history.

Recruiters expect resumes that are ATS-compatible, with consistent formatting for dates, job titles, and company names. Even a single formatting mistake can knock your application out of the running.

Formatting Rules for ATS Systems

To avoid confusing ATS software, steer clear of design elements like text boxes, columns, tables, headers, footers, or graphics. These features can jumble your information or cause entire sections to disappear. Instead, use a chronological or hybrid resume format with clear, standard headings like "Experience", "Education," and "Skills." Stick to traditional, easy-to-read fonts like Arial, Calibri, or Times New Roman.

When saving your resume, choose a .docx file format unless the job posting specifically asks for a PDF. Word documents tend to be more ATS-friendly. Make sure all job positions are listed with consistent month-year date ranges. Also, include both full terms and their abbreviations for key terms - for instance, write out "Applicant Tracking System (ATS)" to ensure the system catches relevant keywords.

By following these rules, you’ll create a resume that not only passes ATS filters but also aligns with the specific details of each job application.

Customize Your Resume for Each Application

Take the time to tailor your resume for every job you apply to. Match your keywords, skills, and job titles to those in the job description. Tools like Jobscan can help by analyzing your resume against a job posting and providing a match rate score. While Jobscan suggests aiming for a 75% match, even a 65% match can lead to success.

Is Jobscan worth it? Scale.jobs vs. Jobscan: Why a human touch matters.
Jobscan offers a do-it-yourself tool for optimizing your resume, but scale.jobs takes it a step further by combining ATS expertise with hands-on support from real people. Here’s what sets scale.jobs apart:

• Human expertise, not just algorithms: Trained professionals manually tailor your resume to ensure it meets ATS standards and appeals to recruiters, eliminating the risks of fully automated tools.
• Custom resumes for every job: Instead of recycling the same resume, you’ll get a fresh, keyword-rich version designed specifically for each application.
• No subscriptions, just flat fees: Pay once for bundles like $199 for 250 applications, $299 for 500, or $399 for 1,000 - no recurring charges.
• Full transparency: Receive live updates via WhatsApp and time-stamped screenshots showing when and how your applications are submitted.
• Handles all platforms: Whether it’s a corporate ATS, niche job board, or company website, human assistants manage the entire process, even on platforms that automated tools often struggle with.

If you prefer to go the DIY route, Jobscan’s free scanner is a good place to start. But for fast, personalized resumes and expert support, scale.jobs offers the kind of service that gets your application noticed by both ATS software and recruiters.

Step-by-Step Formatting Instructions

Here’s how to create an ATS-friendly resume that works for both software systems and human recruiters in four simple steps.

Step 1: Set Up the Experience Section

Begin with a clear heading like "Professional Experience" or "Work Experience" to organize your employment history. List your positions in reverse-chronological order, starting with your most recent role. For each job, include the following details:

• Job title (bolded)
• Company name
• Location (city and state)
• Dates of employment in month-year format (e.g., January 2022 – March 2024)

Consistency is key - if you bold one job title, bold them all. Use the same formatting for state abbreviations and other details across every entry. Stick with standard fonts like Arial, Calibri, or Times New Roman in 10-12 point size. Avoid using tables, columns, text boxes, or graphics, as these can confuse ATS software. Save your resume as a .docx file unless the employer specifically requests a PDF, since ATS systems often handle Word documents more effectively.

Once your details are set, select a layout that best showcases your career progression.

Step 2: Choose the Right Layout for Your Career Path

The layout of your resume can vary depending on your work history:

• If you’ve been promoted within the same company, list the company name once and stack your titles underneath, starting with the most recent.
• For distinct, unrelated roles at the same company, create separate entries for each position to highlight the variety of your skills.
• If you’ve had overlapping jobs, like freelance work alongside full-time employment, list both roles with their respective dates, making it clear they occurred simultaneously.

Each format serves a purpose - stacking roles under one company can highlight career growth, while separate entries might better showcase your range of skills. Choose the format that best tells your professional story.

Step 3: Write Impactful Bullet Points

Under each position, include three to five bullet points that emphasize measurable achievements rather than just listing responsibilities. Start each point with a strong action verb like "led", "increased", "developed", or "streamlined." Whenever possible, include specific metrics such as percentages, dollar figures, timeframes, or team sizes. For example:

• Instead of "Managed social media accounts", write: "Grew Instagram following by 340% in six months, driving 12,000 new followers and increasing website traffic by 25%."

Tailor your bullet points to the job description by incorporating relevant keywords. If the posting highlights "cross-functional collaboration", make sure to include that phrase where applicable. Use both the full term and its acronym - like "Applicant Tracking System (ATS)" - to ensure the software picks it up.

Once your bullet points are complete, review your resume to ensure it’s both ATS-friendly and easy for recruiters to read.

Step 4: Ensure ATS Compatibility and Polished Readability

Before submitting your resume, run it through an ATS checker to confirm it meets technical requirements. Aim for a match rate of 65-75% with the job description. Double-check that dates follow the same format, section headings are standard, and there are no errors. Reading your resume out loud can help you spot awkward phrasing or repetitive language.

For the best results, consider professional assistance to refine your resume further.

Why scale.jobs Beats Resume.io

While Resume.io offers basic templates and tools, scale.jobs provides personalized, human-powered resume services that go far beyond automated builders. Here’s what makes scale.jobs different:

• Expert-crafted resumes: Real professionals tailor your resume for each job, ensuring it passes ATS filters and appeals to recruiters.
• Custom versions for every job: Instead of a generic resume, you’ll get a keyword-optimized version designed specifically for each application.
• Flat-rate pricing: Pay $199 for 250 applications, $299 for 500, or $399 for 1,000 - no monthly fees or hidden charges.
• Transparent process: Get live updates via WhatsApp and time-stamped screenshots showing exactly when and how your applications are submitted.
• Wide compatibility: Human assistants handle applications on corporate ATS platforms, niche job boards, and company websites that automated tools often can’t navigate.

"You should focus on what matters the most - Interview Prep - and let us handle the rest." - Shubham Dhakle, Outcome Manager, scale.jobs

If you’re looking for a quick start, Resume.io can help. But for resumes tailored to each job and backed by expert insights, scale.jobs delivers the edge you need to stand out.

Conclusion: Present a Clear Career Story

Crafting a resume that showcases multiple positions requires precision and focus. The goal is to present your career progression in a way that’s both logical and engaging. Whether you choose to stack promotions under one employer or list distinct roles separately, the key is to highlight measurable achievements - use specific numbers, percentages, or timeframes to demonstrate your impact. At the same time, ensure your resume is ATS-friendly by sticking to standard fonts, formats, and incorporating relevant keywords from the job description. This approach ensures your resume is ready for both automated systems and human recruiters, giving you a competitive edge.

Tailoring each resume to the job is non-negotiable. With 99% of Fortune 500 companies relying on ATS systems to filter applications, resumes that don’t align with job-specific keywords and formatting often get rejected. U.S. recruiters, in particular, are less likely to consider generic submissions, making customization a critical step.

For those juggling multiple applications, tools like scale.jobs can make the process more manageable and effective:

• Human-Powered Customization: Skilled assistants personalize each resume, ensuring it meets ATS criteria and recruiter expectations - far beyond what generic templates can achieve.
• ATS-Optimized Resumes: Each document is designed to navigate Applicant Tracking Systems successfully, increasing your chances of getting noticed.
• Flat-Rate Pricing: With packages starting at $199 for up to 250 applications, you avoid the hassle of recurring subscription fees.
• Real-Time Updates: Stay informed with WhatsApp notifications and proof-of-work screenshots, offering full transparency throughout the process.

FAQs

How can I make sure my resume works with ATS systems?

To make sure your resume works smoothly with ATS (Applicant Tracking Systems), stick to a clean and straightforward design. Use standard fonts like Arial or Times New Roman, and organize your sections with clear, easy-to-read headings. Steer clear of graphics, images, or overly complex formatting, as these can confuse the system.

Include relevant keywords directly from the job description to increase your chances of being matched. Customize your resume for each role, highlighting measurable accomplishments and using clear, concise language. A simple, professional approach not only keeps it ATS-friendly but also helps your resume make a strong impression.

How should I format multiple job titles under the same company on my resume?

When listing multiple roles at the same company, start by writing the company name just once. Beneath it, arrange your job titles in reverse chronological order, starting with the most recent. For each role, include the dates you held the position and a concise bullet-point summary of your primary accomplishments or responsibilities. If you received a promotion, make sure to highlight this to demonstrate your career growth within the company. Use consistent formatting and clear spacing to keep the layout clean, readable, and professional.

How can I effectively showcase overlapping freelance and full-time jobs on my resume?

When showcasing overlapping freelance and full-time roles, it's smart to group them under a unified heading like "Freelance & Full-Time Roles" and clearly indicate the date ranges for each position. Use a clean format - like bullet points or indentation - to differentiate between roles that occurred simultaneously. Focus on emphasizing transferable skills and key accomplishments from each role, especially those that align with the job you're pursuing. Including a brief summary that connects these experiences can help present a polished and cohesive career story.

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