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    Job Application Checklist: What to Delegate and What to Keep
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    Job Application Checklist: What to Delegate and What to Keep

    Author

    Shabuddin MS

    Want to streamline your job search? Here's what you need to know:

    • Delegate: Resume updates, job searches, cover letters, online applications, follow-ups
    • Keep: Setting career goals, company research, salary decisions, interview prep, networking

    Why delegate? It saves time, reduces stress, and lets you focus on what matters.

    Quick comparison:

    Task Delegate Keep
    Resume updates
    Job search
    Cover letters
    Online applications
    Follow-ups
    Career goals
    Company research
    Salary decisions
    Interview prep
    Networking

    Key takeaways:

    • Use virtual assistants, resume writers, or job application services
    • Set up a system to track your progress
    • Focus on tasks that need your personal touch
    • Communicate clearly with your helpers
    • Keep an eye on results and adjust as needed

    Ready to make your job search easier? Let's dive in.

    Breaking Down Job Application Tasks

    Job hunting can be a lot. But here's the thing: you don't have to do it all yourself. Let's look at what you can hand off and what needs your personal touch.

    Tasks You Can Hand Off

    1. Resume Updates: Get a pro to polish your resume. They'll make sure it shines for your industry.
    2. Job Search: Have someone else dig through job boards. They can find the good stuff for you to check out.
    3. Cover Letters: Let a writer craft these for you. They'll use your experience to match what the job needs.
    4. Online Applications: Those forms can eat up your time. Let an assistant handle the typing.
    5. Follow-ups: Someone else can keep track of where your applications are at and send those "just checking in" emails.

    Tasks to Do Yourself

    Some things? They're all you.

    1. Career Goals: Only you know where you want to go. That's your call.
    2. Company Research: You need to know if you'll fit in. Plus, it'll help you ace those interviews.
    3. Salary Needs: Your money, your decision. Figure out what you need and what you're worth.
    4. Interview Prep: Practice makes perfect. This one's on you.
    5. Networking: Making connections works best when it's personal. That's your job.

    Why Splitting Tasks Helps

    Sharing the load has some big perks:

    • You save time for the important stuff.
    • You can focus on what really matters.
    • It takes some of the stress off.
    • You get better results in some areas.

    Here's what one job seeker said:

    "I've saved hours of time by doing so, and you'd be blown away by how affordable this is."

    Take scale.jobs, for example. They'll apply to jobs for you, write custom resumes and cover letters, all for $4/hour. That could cut your application time by 70%. Not bad, right?

    Want to know what to delegate? Try this:

    Urgency/Importance Urgent Not Urgent
    Important Do it Schedule it
    Not Important Delegate it Skip it

    5 Tasks to Give to Others

    Job hunting can be a lot. But here's the thing: you don't have to do it all yourself. Let's look at five tasks you can hand off to save time and energy:

    Resume Updates and Design

    Perfecting your resume? It's a time-eater. Here's a better idea: hire a pro resume writer. They can:

    • Make your achievements pop
    • Create a layout that's easy on the eyes
    • Get your resume past those pesky ATS systems

    Here's a real-life win: A client in New Jersey hired a resume pro. Result? A new job in two months with a bigger paycheck. And this was after being jobless for eight years. Talk about a smart investment.

    Job Search and Listing Review

    Scrolling through job boards for hours? No thanks. Try this instead:

    • Use job search services to find the good stuff
    • Get a virtual assistant to sort through listings
    • You? Focus on the jobs that really matter

    Take Nicholas, for example. He used a job leads service. He gave them ten dream companies. They gave him tailored networking questions and ten contact profiles. The result? Four phone chats in just two days.

    Cover Letter Writing

    Yes, you should personalize your cover letters. But starting from scratch every time? Not necessary. Here's the hack:

    • Hire a writer to create a solid template
    • Use services that can tweak letters for specific jobs
    • Your job? Add that personal touch to each one

    Online Applications

    Those repetitive online forms? They're a time-suck. Here's how to dodge that bullet:

    • Try services like scale.jobs. Real people apply to jobs for you
    • Get a VA to fill out the standard stuff
    • You just review before hitting 'submit'

    Fun fact: scale.jobs charges $4/hour. That could cut your application time by 70%. Not too shabby.

    Application Follow-up

    Keeping tabs on applications and follow-ups can feel like a full-time gig. Here's how to handle it:

    • Use tools to track your applications
    • Let a VA send follow-up emails
    • Set up a system to organize responses

    One smart job seeker said:

    "I've saved hours of time by doing so, and you'd be blown away by how affordable this is."
    sbb-itb-564272e

    5 Tasks to Handle Yourself

    Some parts of your job search need your personal touch. Here are five tasks you should handle yourself:

    Setting Career Goals

    Your career goals are all about you. Only you know what you really want from your next job. Take time to think about what kind of work makes you happy, where you want to be in 5-10 years, and what skills you want to grow.

    Write these down. It'll help you focus your search and make better choices.

    Learning About Companies

    Knowing about a company helps you decide if it's a good fit. It also helps you shine in interviews. Check out the company's website and social media, look up recent news about them, and see what their employees say on sites like Glassdoor.

    For example, when researching Tesla, you might learn about their focus on sustainable energy and innovative car designs. This knowledge can help you tailor your application and interview responses.

    Deciding on Salary Needs

    Money matters, and only you know what you need. To figure out your salary needs, look up average salaries for your role on sites like Glassdoor or Payscale, think about your experience and skills, and consider your living costs and financial goals.

    For instance, a software engineer in San Francisco might aim for a salary range of $120,000 to $150,000 based on their 5 years of experience and the high cost of living in the area.

    Getting Ready for Interviews

    Interviews are your chance to shine. Practice common questions out loud, research the company and role, prepare stories about your work experiences, and come up with questions to ask the interviewer.

    Use the STAR method (Situation, Task, Action, Result) to structure your answers. For example, when asked about a challenging project, you might say:

    "At my previous job, we needed to launch a new product in just 6 weeks. I was tasked with coordinating the development team. I set up daily stand-ups and used agile methodologies to keep us on track. We launched on time and the product exceeded our sales targets by 20% in the first quarter."

    Building Professional Connections

    Networking is key in job hunting. It's about building real relationships. Reach out to former colleagues or classmates, attend industry events or webinars, join professional groups on LinkedIn, and follow up with people you meet.

    Here's a real-world example:

    Sarah, a marketing professional, attended a digital marketing conference. She connected with three speakers on LinkedIn, commenting on their talks. Two weeks later, one of those connections led to a job interview at a top agency.

    Finding the Right Help

    Looking for a job can be tough. But getting some help can make it easier. Let's look at a few ways to get help with your job search.

    Working with Virtual Assistants

    Virtual assistants (VAs) can do a lot of the boring stuff for you. This gives you more time to network and get ready for interviews.

    VAs can:

    • Find job listings
    • Fill out applications
    • Keep track of where you've applied
    • Set up interviews
    • Handle your work emails

    When picking a VA, think about:

    What to Consider Why It Matters
    Cost Make sure you can afford it
    Experience Find VAs who know about job hunting
    How They Communicate Pick one that works the way you like
    When They Work Make sure their schedule fits yours

    Fancy Hands is good for small tasks. They charge $35 a month for three requests. Time etc is better if you need more help. They charge $380 a month for 10 hours of work.

    Hiring Resume Writers

    A good resume can get you noticed. Professional resume writers know how to make your experience look great.

    You might want a resume writer if:

    • You're not getting calls back
    • You're changing careers
    • You have trouble writing about your achievements

    Here's a quick look at some resume writing services:

    Service Starting Price Who It's For
    Resume Spice $479 Anyone from beginners to bosses
    ResumeWriters.com $170 Students to career changers
    TopResume $149 People moving up in their careers

    A good resume can really help. One job seeker said:

    "I got three interview calls in a week after using a professional resume service. The writer knew how to show off my skills." - Sarah K., Software Engineer

    Using Job Application Services

    If you want even more help, try a job application service. They do a lot of the work for you.

    Scale.jobs is one example. They:

    • Make your resume and cover letter
    • Send out your applications
    • Keep track of where you've applied

    They charge $4 per hour and can save you a lot of time.

    Comparing Costs and Results

    Different types of help cost different amounts:

    Type of Help How Much It Costs What You Get
    Virtual Assistants $35 - $1,500+ per month Save time, apply to more jobs
    Resume Writers $100 - $700+ Better applications, more interviews
    Job Application Services $4+ per hour Lots of help, save time

    Pick the one that fits your needs and budget. You could start with just a resume writer and see how it goes.

    Making Your Plan Work

    You've decided which tasks to delegate and which to handle yourself. Now it's time to put your plan into action. Here's how to manage your job search tasks effectively:

    Setting Up Your System

    Creating a clear process for managing job search tasks is key. Here's what to do:

    Pick a task management tool that fits your needs. Some popular options:

    Tool Best for Key Features
    Trello Visual organizers Customizable boards, cards, collaboration
    Asana Complex projects Task dependencies, timeline views
    Todoist Simplicity seekers Sub-tasks, labels, real-time sync

    Set up columns or categories for different stages of your job search (like "To Apply", "Applied", "Interview Scheduled", "Followed Up").

    Input all your job search tasks, including those you're delegating. Then, assign due dates to keep yourself and your helpers on track.

    Checking Work Quality

    You need to make sure delegated tasks meet your standards. Here's how:

    Set aside time each week to review completed work. Create a quality checklist for common tasks like resume updates or job applications. Give constructive feedback to help your assistants improve.

    Clear Communication

    Working well with people helping your job search is crucial. Here's what to do:

    Clearly outline what you need, including deadlines and quality standards. For complex tasks, a quick video call can prevent misunderstandings. Develop email templates for common communications to save time.

    Tracking Results

    Keep an eye on your progress and make improvements:

    Track important numbers like applications submitted per week, interview invitations received, and networking connections made.

    Tools like Teal's Job Application Tracker can help you organize your search. Kara Rambaud, Lead Generation Marketing Manager, says:

    "Applying for jobs is soul crushing and time consuming. Teal makes the process smooth by easily tracking saved jobs across various job boards and organizing in one place."

    Regularly review your progress and tweak your approach as needed.

    Next Steps

    You've got a plan to split up your job search tasks. Now it's time to act. Here's what to do:

    Start with your resume

    A solid resume can open doors. Think about using a pro resume service. Some job seekers who did this got interviews within 1-2 days. Even career changers and new grads saw results.

    Set up your system

    Pick a task tool that fits you. Here's a quick look:

    Tool For Top Feature
    Trello Visual folks Custom boards
    Asana Big projects Task links
    Todoist Simplicity Live updates

    Delegate smart

    Use services like scale.jobs for applications and cover letters. At $4/hour, it's a cheap way to save time.

    Focus on what matters

    Spend time on tasks only you can do. Massimo Chieruzzi, Co-Founder of Breadcrumbs, says:

    "Early on, you have limited time, resources, and skills. Focus them on what adds real value and builds your unique edge."

    Talk clearly

    When working with resume writers or assistants, be specific. Dave Shanley, CEO of Content Camel, advises:

    "Good projects need clear communication. Write down everything you expect from the relationship and work."

    Watch your progress

    Keep track of your applications, interviews, and network contacts. Tools like Teal's Job Application Tracker can help.

    Be flexible

    Check your process often. If something's not working, change it.

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    Our assistants save you 100+ hours of grunt work.

    Less than 2% of applications receive interview calls. Spend your time and effort wisely.

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    "As I work full time and couldn't spare much time for applying jobs. Applying each job is such a painful process sometimes it takes more than 15 minutes for one application. I got tired and demotivated after a week of applying by myself. I heard of 'Scale.jobs' where they apply for your jobs online. Team did a great help in applying jobs and always available to talk. They followed my priority in applying jobs as well."

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    "I moved from India to Canada and recruiting worked very differently from where I was coming. It took me a while to get a hang of how job search works here and applying to jobs was my biggest pain point. It felt pointless and right then, I found scale.jobs that helped me focus on the right things. In fact, I was able to build a small micro-service FIREmails.xyz from the time I saved."

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    • 5 stars

      Such a great service!

      Such a great initiative and service! Applying jobs everyday has been super daunting. But now with scale jobs, one can apply 100s of jobs per day as well as focus on prep for interviews.

      Sona TambeApr 15, 2024
      via Trustpilot
    • 5 stars

      I've had an exceptional experience

      I've had an exceptional experience with the Scale Jobs team, and I can't recommend them highly enough. From the outset, their dedication and enthusiasm were palpable, making a significant...

      Sajia NikitaApril 01, 2024
      via Trustpilot
    • 5 stars

      Great experience, Reliable Team, Highly Recommended

      I have had a great experience with the scale.jobs team. The associate assigned for me is trustworthy and sincere in their approach. I would recommend trying out scale.jobs to anyone looking to make more time in their schedule for interview prep and networking, so that the repetitive portion of job application process can be outsourced. I personally feel it's good value for money. Would recommend setting up a call with their team if you're doubtful about whether or not the product will be useful for you. They are a really honest bunch of folks and I appreciate it so much.

      Anuva AgarwalMay 18, 2024
      via Trustpilot
    • 5 stars

      Really good with applying jobs

      I think they provide good assistance to apply jobs and I did get some positive responses after that. hence, I am quite satisfied with the experience of scale.jobs. There cover letters....

      Neha SawantMarch 21, 2024
      via Trustpilot
    • 5 stars

      Superb service!

      Great team of people and the person that was assigned to work with me was wonderful too. Majority of the heavy lifting is done by them and they are in constant communication with you....

      Adnan LakdawalaJuly 01, 2023
      via Trustpilot
    • 5 stars

      Drastically reducing the burden!

      Apply at scale has immensely helped me with my tedious job application process. Their team is proactive and smart. Once they understand your profile, they are good at applying.......

      Mihika SrivastavaDecember 01, 2023
      via Trustpilot
    • 5 stars

      They took away the work I was slacking…

      They took away the work I was slacking on, which allowed me to relax and not worry about submitting my applications. I was on an extremely busy schedule.

      Harish Reddy KondapalliJanuary 29, 2024
      via Trustpilot
    • 5 stars

      Great for international students

      Scale.jobs has been an excellent help in applying for high volume of jobs which otherwise would be very time consuming. This is extremely useful in the current job market as a high-volume approach helped me get few interview calls which I wasn't getting earlier. Also, they keep bringing in new features such as the networking tool. Excited to try it out!

      Shobhit DattaMay 31, 2024
      via Trustpilot
    • 5 stars

      Great service to save time while interviewing

      Great service to save time while interviewing. I have been using it for a week. The support is nice and turnaround is within 24 hours. Price point maybe on the expensive side, but you pay for the time it saves to create accounts on several sites and apply jobs.

      Hemil PMay 20, 2024
      via Trustpilot
    • 5 stars

      extremely helpful in this challenging…

      I've been using Scale.jobs, and it has been an incredibly useful tool for my job search. The platform's intuitive design and user-friendly interface make it easy to navigate through various job listings. I appreciate the detailed job descriptions and the ability to filter positions based on my preferences. The application process is streamlined, saving me a lot of time. Overall, Scale.jobs has significantly enhanced my job search experience, and I highly recommend it to anyone looking for new opportunities.

      Avinash AmudalaMay 28, 2024
      via Trustpilot
    • 5 stars

      Good service to save some time from job applications

      So far, my experience has been positive. I have been using their service for 2 months and am looking forward to continuing.

      Hari VilasMay 19, 2024
      via Trustpilot
    • 5 stars

      Such a great service!

      Such a great initiative and service! Applying jobs everyday has been super daunting. But now with scale jobs, one can apply 100s of jobs per day as well as focus on prep for interviews.

      Sona TambeApr 15, 2024
      via Trustpilot
    • 5 stars

      I've had an exceptional experience

      I've had an exceptional experience with the Scale Jobs team, and I can't recommend them highly enough. From the outset, their dedication and enthusiasm were palpable, making a significant...

      Sajia NikitaApril 01, 2024
      via Trustpilot
    • 5 stars

      Great experience, Reliable Team, Highly Recommended

      I have had a great experience with the scale.jobs team. The associate assigned for me is trustworthy and sincere in their approach. I would recommend trying out scale.jobs to anyone looking to make more time in their schedule for interview prep and networking, so that the repetitive portion of job application process can be outsourced. I personally feel it's good value for money. Would recommend setting up a call with their team if you're doubtful about whether or not the product will be useful for you. They are a really honest bunch of folks and I appreciate it so much.

      Anuva AgarwalMay 18, 2024
      via Trustpilot
    • 5 stars

      Really good with applying jobs

      I think they provide good assistance to apply jobs and I did get some positive responses after that. hence, I am quite satisfied with the experience of scale.jobs. There cover letters....

      Neha SawantMarch 21, 2024
      via Trustpilot
    • 5 stars

      Superb service!

      Great team of people and the person that was assigned to work with me was wonderful too. Majority of the heavy lifting is done by them and they are in constant communication with you....

      Adnan LakdawalaJuly 01, 2023
      via Trustpilot
    • 5 stars

      Drastically reducing the burden!

      Apply at scale has immensely helped me with my tedious job application process. Their team is proactive and smart. Once they understand your profile, they are good at applying.......

      Mihika SrivastavaDecember 01, 2023
      via Trustpilot
    • 5 stars

      They took away the work I was slacking…

      They took away the work I was slacking on, which allowed me to relax and not worry about submitting my applications. I was on an extremely busy schedule.

      Harish Reddy KondapalliJanuary 29, 2024
      via Trustpilot
    • 5 stars

      Great for international students

      Scale.jobs has been an excellent help in applying for high volume of jobs which otherwise would be very time consuming. This is extremely useful in the current job market as a high-volume approach helped me get few interview calls which I wasn't getting earlier. Also, they keep bringing in new features such as the networking tool. Excited to try it out!

      Shobhit DattaMay 31, 2024
      via Trustpilot
    • 5 stars

      Great service to save time while interviewing

      Great service to save time while interviewing. I have been using it for a week. The support is nice and turnaround is within 24 hours. Price point maybe on the expensive side, but you pay for the time it saves to create accounts on several sites and apply jobs.

      Hemil PMay 20, 2024
      via Trustpilot
    • 5 stars

      extremely helpful in this challenging…

      I've been using Scale.jobs, and it has been an incredibly useful tool for my job search. The platform's intuitive design and user-friendly interface make it easy to navigate through various job listings. I appreciate the detailed job descriptions and the ability to filter positions based on my preferences. The application process is streamlined, saving me a lot of time. Overall, Scale.jobs has significantly enhanced my job search experience, and I highly recommend it to anyone looking for new opportunities.

      Avinash AmudalaMay 28, 2024
      via Trustpilot
    • 5 stars

      Good service to save some time from job applications

      So far, my experience has been positive. I have been using their service for 2 months and am looking forward to continuing.

      Hari VilasMay 19, 2024
      via Trustpilot

    300+ people landed their dream jobs in a stress-free process by smartly delegating.

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    Job Search Coach and Talent Acquisition Director with 20 years of experience.

    Harnoor Singh (Singh in USA)

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    Demystified US immigration for over 1 million aspiring professionals.

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    Author of 'Admitted', guiding countless students to top global universities.

    Will McTighe

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    I hope this letter finds you well, though I understand if it doesn't. The current job market, especially in the US, is tough. I've been there – a recent graduate from Carnegie Mellon, suddenly laid off and thrust into one of the most stressful phases of my life.

    We're told that the key to landing a job is networking and applying to hundreds of positions. But let's be honest: endlessly typing the same information into countless applications is soul-crushing. And the silence that follows? Even more so. With a 98% non-response rate, it's a wonder any of us can stay motivated.

    I tried everything – auto-filling extensions, AI services, you name it. Nothing worked. In desperation, I hired a college student from India and trained them to apply on my behalf. The result? I landed a job in just 60 days.

    This experience was a revelation. I realized that while we can't change the system, we can be smarter in how we navigate it. That's why I started this service – to help others like us escape the job hunt trauma.

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    If you're feeling overwhelmed, know that you're not alone. And more importantly, know that there's hope. Let us help you regain control of your job search and your future.

    Wishing you the very best in your journey,

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    Leela Yanamaddi

    Co-Founder

    A laid off Carnegie Mellon Grad

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