How to List Multiple Positions at Same Company (ATS Format)

Want to showcase your career growth in one company while ensuring your resume passes ATS screening? Here's the key: Format your roles in a way that's clear for both Applicant Tracking Systems (ATS) and human recruiters.

Why it matters: ATS software, used by 99% of Fortune 500 companies, scans for keywords and structure. Poor formatting can misinterpret your experience or reject your resume.
Your options:
1. List roles separately if they differ significantly or highlight distinct achievements.
2. Stack job titles under one company if roles were similar and show steady progression.
3. Repeat the company name for clarity, especially if you held 3+ roles or worked in different departments.
Formatting tips: Stick to a simple layout, avoid tables/graphics, and quantify achievements with numbers like “increased revenue by 25%.” Use a .docx file unless a PDF is required.

The bottom line: Choose the method that best highlights your growth and aligns with the job you're targeting. Keep it ATS-friendly and results-focused to stand out.

Method 1: List Each Role as a Separate Entry

When to Use Separate Entries

This approach works well when your roles at a company are distinctly different - like transitioning from a Marketing Coordinator to a Sales Manager - or when you've worked across various departments. Listing each role separately highlights your career growth and provides space to showcase achievements for each position. It also ensures that ATS (Applicant Tracking System) software can accurately read and categorize your job titles, dates, and responsibilities.

Use this method if you spent six months or more in each role. Shorter periods might be better combined under a single company heading to avoid the appearance of frequent job changes. For example, if you held three roles over five years and achieved meaningful results in each, listing them separately demonstrates your progression more effectively than combining them.

This format is especially helpful when you're applying for a job that closely aligns with one of the roles you held. By separating entries, you can emphasize the most relevant experience and tailor your descriptions to match the job requirements. For instance, if you're targeting a project management role and previously held both a project coordinator and project manager position at the same company, separate entries allow you to spotlight the manager role more prominently.

Here’s how to structure your resume for maximum impact.

How to Format Separate Entries

Begin each entry with the company name in bold, followed by the location on the same line. On the next line, include your job title in bold or italics, with the employment dates aligned to the right. Use a consistent date format throughout your resume, such as "January 2020 – March 2022" or "01/2020 – 03/2022." Avoid abbreviations like "Jan", as some ATS software might not recognize them.

Use this structure:

Company Name - City, State
Job Title
Month/Year – Month/Year

Achievement or responsibility with measurable results
Achievement or responsibility with measurable results
Achievement or responsibility with measurable results

Repeat this format for each role at the same company. Consistency is key - maintain uniform formatting, spacing, and punctuation across all entries. ATS software relies on patterns, so breaking the pattern can lead to errors during parsing.

Position the dates immediately after the job title in plain text to ensure ATS compatibility. Avoid using tables or text boxes to format dates, as these elements can disrupt ATS parsing.

When listing accomplishments, start each bullet point with a strong action verb and include specific metrics. For instance, instead of saying, "Managed a team", write something like, "Led a team of 8 sales representatives, increasing quarterly revenue by 34% ($280,000 to $375,000) over 18 months." Numbers provide concrete evidence of your contributions, which resonates with both ATS and human reviewers.

Here’s an example with two separate entries:

TechVision Solutions - Austin, TX
Senior Product Manager
06/2022 – Present

Launched a mobile app redesign that boosted user retention by 42% and increased daily active users from 125,000 to 177,500 in four months
Managed a $1.2M product budget and coordinated a cross-functional team of 15 developers, designers, and marketers
Reduced customer support tickets by 28% through improved onboarding flow and in-app tutorials

TechVision Solutions - Austin, TX
Product Manager
03/2020 – 05/2022

Developed a feature roadmap for a B2B platform serving 340+ enterprise clients in healthcare and finance
Increased customer satisfaction scores from 7.2 to 8.9 (out of 10) by implementing quarterly feedback sessions
Collaborated with the engineering team to reduce the product release cycle from 8 weeks to 5 weeks

Notice how each role is presented as a standalone entry, with its own achievements. This format clearly demonstrates promotions and increasing responsibilities over time. Repeating the company name ensures the ATS parses each role separately.

Focus your bullet points on results rather than tasks. ATS systems look for keywords related to skills and achievements, while human reviewers want to see tangible outcomes. Words like "increased", "reduced", "generated", and "improved", combined with percentages or dollar figures, work well for both automated and manual reviews.

Scale.jobs offers expert guidance to ensure your resume meets ATS standards while remaining clear and effective. Unlike tools like Rezi or Resume Genius, which may add unnecessary design elements that confuse ATS systems, Scale.jobs provides personalized advice and formatting support through a straightforward one-time payment model and WhatsApp assistance.

Method 2: Stack Job Titles Under One Company Entry

When to Stack Job Titles

Stacking job titles works best when your roles within a company show steady progression and share similar responsibilities. This approach is particularly effective for highlighting internal promotions - where your duties evolve alongside your title and level of responsibility - while keeping your resume streamlined. However, if your roles involved unrelated functions or departments (like moving from a technical position to an administrative one), listing them separately is a better way to showcase distinct skills and achievements.

Now, let’s break down how to format stacked titles to impress both Applicant Tracking Systems (ATS) and human reviewers.

How to Format Stacked Titles

Start with the company name in bold, followed by the location. Below that, list your most recent job title with its dates of employment. Include earlier titles in reverse chronological order, along with their respective dates. After listing the titles, use a single set of bullet points to summarize your key accomplishments across all roles.

Company Name - City, State
Most Recent Job Title | Month/Year – Month/Year
Previous Job Title | Month/Year – Month/Year
Earlier Job Title | Month/Year – Month/Year

Highlight a measurable achievement that reflects your growth.
Showcase results that demonstrate your contribution to important metrics.
Include accomplishments that emphasize your skills and career development.

When writing your bullet points, combine achievements from all roles to showcase your overall impact. Tailor these points to align with the job description, emphasizing results and contributions that stand out. Keeping your bullets concise and focused helps ATS systems and recruiters quickly grasp your career trajectory.

For personalized guidance, Scale.jobs offers tailored support through WhatsApp and ATS-friendly formatting services. With a one-time payment, they’ll help you craft a resume that tells your unique career story effectively.

Method 3: Repeat the Company Name for Each Role

Why Repeat the Company Name

When crafting your resume for an ATS, repeating the company name for each role creates clear, individual entries, making it easier for the system to parse your work history. By listing each role as a separate job experience, you help ATS software accurately identify and categorize your career progression. This is especially important for older or less advanced ATS platforms that might misinterpret stacked titles or condensed formats, leading to errors in understanding your employment timeline or missing key details.

This method is particularly effective when you've held three or more roles at the same company, especially if those positions spanned different departments or involved distinct responsibilities. It allows you to highlight the full scope of each role, showing recruiters exactly what you achieved and how long you spent in each position. This clarity can be especially useful when applying to companies with strict ATS screening processes.

That said, this approach does take up more space on your resume. If length is a concern, prioritize the most relevant roles and details. Still, the added clarity often outweighs space constraints, especially when compared to the stacked-title format discussed earlier.

Formatting Examples with Repeated Company Names

To implement this method, follow a clean and consistent format. List the company name in bold, followed by the location, your job title in italics, and the employment dates in "Month/Year – Month/Year" format. Use a line break between each position for clear visual separation, and include 3-5 bullet points for each role to highlight your specific accomplishments.

Company Name - City, State
Job Title | January 2023 – December 2025

Achieved measurable results, such as increasing sales by 20%.
Led a key project or initiative that improved team performance.
Provided metrics that demonstrate your contributions to the company.

Company Name - City, State
Previous Job Title | March 2021 – December 2022

Highlighted a significant accomplishment during this role.
Contributed to achieving team goals or company objectives.
Developed or honed skills that were critical to your success.

Company Name - City, State
Earlier Job Title | June 2019 – February 2021

Outlined your initial contributions to the company in this role.
Mentioned foundational work that led to later promotions.
Included any relevant training or certifications completed during this time.

Focus your bullet points on achievements specific to each role, avoiding repetition across entries. This approach makes it easy for recruiters to see how your responsibilities evolved and how you grew within the organization. Be sure to incorporate keywords from the job description you're targeting to align your resume with the role.

Another advantage of this method is its flexibility. You can emphasize certain roles or remove earlier, less relevant positions without disrupting the overall structure of your resume. This adaptability is especially helpful when tailoring your application to jobs with varying requirements or skill sets.

How to Show Career Growth and Results

How to Structure Accomplishments for Each Role

When showcasing your career journey, your accomplishments should clearly reflect your growth and increasing responsibilities. If you've held multiple positions within the same organization, use your bullet points to tell a story of progression. Each role should highlight distinct achievements, avoiding repetitive language, and instead focusing on how your responsibilities and impact evolved over time.

Start with your earlier roles by emphasizing foundational contributions. These might include learning new systems, supporting team efforts, or completing specific tasks. As you move into more advanced positions, shift to stronger action verbs - like "led", "directed", or "developed" - to highlight leadership and strategic contributions. For example, as a Marketing Coordinator, you might list accomplishments like executing campaigns or managing social media. When you advance to Marketing Manager, focus on achievements such as leading a team, crafting strategy, or driving major company initiatives.

For entry-level roles, use verbs like “assisted,” “supported,” or “executed.” As your career progresses, transition to terms like “implemented,” “transformed,” or “oversaw.” This shift in language signals your growth to both applicant tracking systems (ATS) and human reviewers.

Also, reflect the scale of your impact. Early roles might focus on individual or team-level contributions, while later positions should emphasize department-wide or company-wide achievements. For instance, if you managed a $50,000 budget early in your career, show how that responsibility grew to $250,000 or more in a later role. This demonstrates trust and your ability to handle greater challenges.

Tailor your accomplishments to align with the job you're pursuing. For senior leadership roles, highlight strategic and leadership achievements from your most recent positions. If technical skills are critical, ensure they stand out in the roles where you honed or applied them. This targeted approach not only helps ATS systems match your experience to the job but also shows hiring managers why you're a perfect fit.

Using Numbers to Show Your Impact

Numbers add credibility to your accomplishments, turning general claims into concrete evidence. Instead of saying "improved sales performance", specify: "increased quarterly sales by 35%, generating an additional $420,000 in revenue." These specifics resonate strongly with hiring managers.

Quantify your achievements wherever possible. Metrics can include percentages, dollar amounts, time saved, team size, or the scope of a project. For example, if you managed people, state how many. If you reduced costs, provide the exact savings. If you improved efficiency, quantify the time saved or productivity gains. These details make your accomplishments more tangible and credible.

When detailing multiple roles within the same organization, use numbers to show growing impact. For instance, as a Customer Service Representative, you might have reduced complaints by 15%. Later, as a Customer Service Manager, you could highlight reducing complaints by 40% across the company. Similarly, if you started by supervising a small team of three, show how that grew to managing a team of fifteen in a senior role.

Different industries value different metrics, so focus on what’s most relevant to your field. In sales, emphasize revenue growth, quota attainment, or deal sizes. In operations, highlight cost savings, efficiency improvements, or process enhancements. Marketing roles might focus on campaign ROI, lead generation, or conversion rates. For project management, showcase on-time delivery rates, budget management, or stakeholder satisfaction scores.

Be specific about the frequency and scale of your work. Instead of saying "managed projects", write "managed 12 concurrent projects with budgets ranging from $100,000 to $1.2 million." These details illustrate the breadth of your responsibilities and the trust placed in you.

You can use ranges or approximations if exact figures aren’t available, such as "reduced processing time by approximately 25%" or "managed a portfolio of 50+ client accounts." Just ensure any data you include is accurate and defensible if asked about it in an interview.

Finally, don’t overlook consistency. Metrics aren’t just about big wins. If you consistently hit or exceeded targets quarter after quarter, make that clear. For example, maintaining a 98% customer satisfaction rating over several years shows reliability and sustained performance - qualities that many employers value just as much as standout achievements.

Formatting Mistakes That Hurt Your ATS Score

Avoid Complex Formatting Elements

When it comes to resumes, ATS (Applicant Tracking System) software doesn’t see things the way a human recruiter does. While you might think a resume packed with tables, columns, or graphics looks impressive, these design elements can trip up ATS software, potentially keeping your application from ever being seen by a recruiter. Navigating this digital hurdle is a key step in your job search.

For instance, tables can cause problems - if you organize your work experience in a table, the ATS may fail to link company names with their corresponding dates. Similarly, placing graphics, text boxes, or even your contact details in headers can result in these crucial details being ignored. To keep things simple and ATS-friendly, stick to a single-column layout. Avoid using headers, footers, or multiple columns, as these can disrupt how the ATS reads your resume.

Here’s how to optimize your resume for ATS scanning:

Save your resume as a .docx file, unless the job posting specifically asks for a PDF. Most ATS platforms process .docx files more reliably.
Use clear and standard section headings like "Work Experience", "Education", "Skills," and "Certifications" to help the ATS categorize your information correctly.
Stick to traditional fonts like Arial, Calibri, or Times New Roman in a 10–12 point size. These fonts are easy to read for both humans and ATS software.

How to Pick the Right Method for Your Resume

What to Consider When Choosing a Method

Choosing the right resume format depends on the job you’re targeting. If your career path shows steady growth - moving from entry-level roles to positions with more responsibility - opt for a format that emphasizes this progression. Make sure your resume aligns with both ATS (Applicant Tracking System) requirements and what recruiters want to see. The goal is to strike a balance between satisfying automated systems and catching the attention of hiring managers through thoughtful layout and content choices.

Formatting for ATS vs. Human Reviewers

ATS systems focus on structure and keywords, while human reviewers look for a clear story that showcases your career journey and accomplishments. To meet both needs, use a simple yet effective layout:

Highlight your career growth and key accomplishments in a way that’s easy to follow.
Stick to a clean, consistent structure that ATS software can easily process.
Use keywords and language from the job description to demonstrate how your experience aligns with the role.

How To Transform Your Resume in 6 Minutes | PROVEN ATS RESUME FORMATTING HACKS

Conclusion: Key Points for ATS-Friendly Formatting

Let’s sum up the essentials for creating a resume that works well with Applicant Tracking Systems (ATS). Whether you opt for separate entries, stacked titles, or repeating company names, the objective is straightforward: emphasize your career growth clearly and accurately.

Keep your formatting simple and consistent. Avoid using tables, columns, graphics, headers, or footers, as these can confuse ATS software. Stick to classic fonts and standard section headings like "Experience" and "Education" to help the system correctly interpret your details. When submitting your resume, use a .docx file unless the job listing specifically asks for a PDF. Most ATS platforms handle .docx files more effectively.

Once your resume clears the ATS, it should still resonate with hiring managers. Highlight career progression, measurable achievements, and skills that align with the job requirements. Use numbers and specific results to showcase your contributions in each role, and let your accomplishments illustrate your professional growth within the organization.

Select a format that best showcases promotions, varied responsibilities, or long-term roles. No matter the approach, ensure your resume is clear and consistent so it’s easy for both ATS software and human readers to follow your career story.

FAQs

Should I list multiple roles at the same company as separate entries or combine them under one listing?

When showcasing multiple roles at the same company on your resume, the approach you take should align with your career progression and the job you're aiming for. If the roles were distinct and had separate responsibilities, listing them individually can emphasize your range of skills and accomplishments. On the other hand, if the positions were closely related or part of a natural progression, grouping them under one entry with clear dates and descriptions for each role can demonstrate your growth while keeping your resume streamlined.

For Applicant Tracking Systems (ATS), maintaining clean, consistent formatting is essential. Use bullet points to highlight key achievements for each position, and incorporate relevant keywords to boost your chances of passing an ATS scan. A clear and easy-to-read layout ensures your resume appeals to both ATS and human reviewers.

What should I include in my bullet points to ensure my resume passes ATS screening?

To ensure your resume gets through ATS software, focus on integrating specific keywords from the job description, measurable accomplishments, and clear, concise descriptions of your roles. Use bullet points to present your contributions in a straightforward way, avoiding unnecessary details.

Each bullet point should:

Emphasize a key achievement or responsibility with strong action verbs like "Implemented", "Managed", or "Optimized."
Include quantifiable outcomes whenever possible, such as "Boosted revenue by 15% in Q4."
Feature relevant skills and industry-specific terminology that matches the job posting.

Steer clear of adding images, charts, or overly intricate formatting, as these can confuse ATS systems. Stick to a clean, professional layout that makes clarity and keyword alignment a top priority.

Why should I avoid using tables and graphics in an ATS-friendly resume?

When it comes to Applicant Tracking Systems (ATS), complex formatting like tables, graphics, or images can create problems. These elements often lead to parsing errors, which means the system might fail to process your resume properly, potentially overlooking key details.

To avoid this, keep your resume straightforward and easy to read. Stick to plain text, standard fonts, and clearly marked sections. This kind of clean, simple layout ensures the ATS can scan your resume effectively, boosting the likelihood that it reaches the hiring manager’s desk.