Top 8 Job Application Tasks You Can Delegate Today
Shabuddin MS
Tired of spending 11+ hours weekly on your job search? Here are 8 tasks you can delegate right now to save time and focus on what matters:
Task | What to Delegate | Time Saved/Week |
---|---|---|
Resume Updates | Customization for each job | 2 hours |
Cover Letters | Writing and tailoring | 2 hours |
Job Search | Finding relevant postings | 3 hours |
Applications | Submitting and tracking | 1 hour |
Profile updates and networking | 1 hour | |
Research | Company background checks | 2 hours |
Status Tracking | Managing applications | 1 hour |
Admin Work | Emails and scheduling | 2 hours |
You can delegate these tasks to:
- Resume writers ($100-$400)
- Virtual assistants ($15-$50/hour)
- Job search services (flat fee)
Here's the truth: Most job seekers waste time on tasks they could hand off. By delegating these 8 tasks, you'll free up 14+ hours weekly to focus on networking and interview prep - the stuff that actually lands jobs.
Want to get started? Pick one task, set a budget, and try a service provider for a small project first. You can always scale up once you see what works.
Related video from YouTube
What is Job Application Delegation
Job application delegation is outsourcing parts of your job search to others. This lets you focus on the most important aspects of landing your dream job.
Here's what it typically involves:
Task | What It Is | Who Can Do It |
---|---|---|
Resume tailoring | Customizing your resume | Resume writer |
Cover letter writing | Crafting cover letters | Virtual assistant |
Job searching | Finding relevant jobs | Friend or family |
Application tracking | Managing submissions | Virtual assistant |
Company research | Gathering employer info | Virtual assistant |
Costs vary. Resume writers might charge $100-$400 per resume. Virtual assistants often charge $15-$50 per hour.
Is it worth it? Leela Yanamaddi from scale.jobs says:
Clients often find that time saved through delegation lets them focus on networking and interview prep, boosting their job chances.
To start delegating:
- Pick tasks you don't need to do yourself
- Find helpers or service providers
- Set clear expectations and deadlines
- Give them what they need (job descriptions, your current resume)
- Check their work and give feedback
Remember: weigh the costs against potential benefits before diving in.
Tailoring Your Resume
Customizing your resume for each job? It's a pain. But it's crucial. Good news: you can outsource this task to pros who know their stuff.
Here's how to get help:
- Hire a pro service Many offer resume tailoring. For example: These services often use industry-savvy writers who know how to beat ATS systems.
- Get a free review Some companies offer free resume critiques. TopResume does this before you buy anything.
-
Give them the goods
For best results:
- Fill out their questionnaire
- Talk to your writer
- Share target job descriptions
-
Consider the cost
Prices vary, but here's a rough guide:
Career Level Price Range Entry-level $100 - $400 Mid-level $350 - $750 Executive $600 - $2500+ - Look for guarantees Some services back their work. TopResume, for instance, promises to double your interviews in 60 days or they'll rewrite for free.
2. Writing Cover Letters
Struggling with cover letters? You're not alone. Many job seekers find them tough to write. But here's the thing: a good cover letter can make you stand out. If you're short on time or skills, getting help might be smart.
Here's how to get cover letter help:
Hire a pro
Some companies write cover letters for you:
- LiveCareer: $60
- ResumeGo: $100 (14 days of revisions)
- ResumeSpice: $189
These companies use writers who know what recruiters want.
What happens when you hire a writer
- You fill out a form about your background and the job
- You talk to a writer about what you want
- You get a draft in a few days
- You can ask for changes if needed
Why get help?
Reason | How it helps |
---|---|
Saves time | You can focus on networking |
Better quality | You get a letter that shows your best side |
Fits the job | Each letter is made for a specific job |
Beats the bots | Your letter will pass computer checks |
Does it work?
Many people say yes. Here's what Hanna said about TopResume:
"It was fantastic. I'd recommend them to anyone. My cover letter, LinkedIn, and resume are way better than I expected."
Is it worth the money?
Experts say you should spend about 1% of your yearly salary on job application stuff, including cover letters. If a good cover letter helps you get an interview, it's probably worth it.
3. Finding and Filtering Jobs
Job hunting eats up time. But you can save hours by getting help with finding and filtering job listings. Here's how:
Supercharge your job search platforms
Indeed and LinkedIn are job search powerhouses. Indeed alone adds about 15 new listings every second. To cut through the noise:
- Set up email alerts for your dream jobs and locations
- Use filters to zero in on the right salary, experience, and posting date
- Save your searches for quick access
Bring in a virtual assistant (VA)
A VA can tackle the grunt work of your job search:
VA Task | What They'll Do |
---|---|
Hunt for openings | Scour job boards and company sites |
Shortlist jobs | Apply your must-haves to find the best fits |
Track your apps | Keep tabs on where you've applied and what's happening |
Try niche job sites
Some sites cater to specific job hunters:
- FlexJobs: For remote and flexible work (110,000+ active listings)
- Ladders: If you're after the big bucks ($100,000+/year)
Delegate like a pro
To get the most out of your job search helpers:
- Be crystal clear about what you want (job titles, locations, salary, etc.)
- Share your resume and target companies
- Check in regularly to review what they've found
4. Sending Applications
Applying for jobs can eat up a lot of time. But here's the good news: you can hand off this task and save yourself hours. Let's look at how:
Hire a Virtual Assistant (VA)
VAs can do the heavy lifting of sending out applications. This frees you up to network and prep for interviews.
"I used Magic, a VA service, to apply to 100 jobs in just over 4.5 hours for $55", one job seeker reported.
Other options? OKRelax offers VA services starting at $7.49 per hour. They can manage your entire application process.
Try Specialized Application Services
Some companies focus solely on submitting job applications. The Babb Group, for example, offers packages where they handle the whole submission process for you.
Give Clear Instructions
To get the most out of delegation, be specific:
What to Include | Example |
---|---|
Job criteria | "Marketing Manager roles, $80k+, remote" |
Application materials | "Resume v2, standard cover letter, portfolio link" |
Platform logins | "Indeed login: [email protected], pass: ****" |
Consider scale.jobs
Scale.jobs goes a step further. Their human VAs not only apply to jobs for you but also create custom resumes and cover letters. This means you can:
- Cut down on repetitive tasks
- Focus on networking
- Keep all your applications in one place
5. Managing Application Status
Juggling multiple job applications can be overwhelming. But here's the good news: you can delegate this task and save yourself time and stress.
Here's how to offload application status management:
Use an Applicant Tracking System (ATS)
An ATS can streamline the tracking process. Have a virtual assistant (VA):
- Set up and maintain the ATS
- Input application details
- Update statuses
- Set follow-up reminders
Create a Custom Spreadsheet
Prefer a simpler approach? Have a VA maintain a spreadsheet like this:
Company | Position | Date Applied | Status | Next Steps |
---|---|---|---|---|
Marketing Manager | 05/15/2023 | Interview Scheduled | Prepare for interview on 05/22/2023 | |
Apple | Product Manager | 05/18/2023 | Application Submitted | Follow up in 1 week |
Microsoft | Software Engineer | 05/20/2023 | Phone Screen Completed | Wait for feedback |
Use Job Board Features
Many job boards have built-in tracking. Your VA can manage these for you on platforms like Indeed and LinkedIn.
Set Up Email Filters
Have your VA create filters to organize employer responses:
- Sort emails into specific folders
- Flag important messages for your attention
Get Regular Updates
Ask your VA for weekly status reports. This keeps you informed without drowning in details.
6. Updating LinkedIn
LinkedIn is a big deal for job seekers. With over 500 million users, it's a goldmine for opportunities. But keeping your profile fresh? That's a job in itself. Here's how to get help:
Profile Optimization
Get a VA to spruce up your profile:
- New headshot (400x400 pixels)
- Catchy headline
- "About" section that sells you
- Add your resume or portfolio
Content Creation and Posting
Let your VA keep your profile buzzing:
- Regular posts
- Thought leadership articles
- Industry news shares
Network Management
Hand off these tasks:
- Connect with potential leads
- Engage with your network
- Join and chat in relevant groups
Performance Tracking
Have your VA keep an eye on these:
Metric | What to Watch |
---|---|
Profile Views | Weekly/monthly changes |
Post Engagement | Likes, comments, shares |
Connection Growth | New connections weekly |
Content Performance | Article views and interactions |
Outsourcing this stuff? It's a game-changer. You get a strong LinkedIn presence without burning your time.
"It's like a search engine that comes up in search results." - Jade Allerby, Founder of Focus SME
A well-managed LinkedIn profile? It's your ticket to getting noticed by employers.
7. Company Research
Researching potential employers is crucial for tailoring your application. Here's how to make it easier:
Delegate the basics:
Have your assistant gather:
- Company mission and values
- Recent news and press releases
- Key leadership profiles
- Industry standing and competitors
Use smart tools:
Set up:
- Google Alerts for company mentions
- Twitter lists for updates
- LinkedIn company page follows
Dive deeper:
Ask your helper to find:
- Employee reviews on Glassdoor
- Financial health reports
- Corporate social responsibility initiatives
Create employer profiles:
Have your assistant make easy-to-read summaries:
Company | Key Facts | Culture | Recent News |
---|---|---|---|
Acme Inc. | Founded 1985, 500 employees | Fast-paced, innovative | New product launch in Q3 |
TechGiant | $1B annual revenue, global | Work-life balance focus | Expanding EU operations |
Use library resources:
Many job seekers miss this goldmine. Ask your assistant to check:
- Standard & Poor's Corporation Records
- Business Source Complete
- ABI/INFORM Collection
These databases offer info you won't find on Google.
Prep for networking:
Have your helper identify:
- Alumni at target companies
- Potential informational interview contacts
- Industry events to attend
8. Basic Admin Work
Job hunting comes with a ton of admin tasks. Here's how to delegate them and free up your time:
Email Management
Get someone to handle your job search inbox:
- Sort messages
- Trash spam
- Draft common responses
- Flag urgent emails
Calendar Organization
Let an assistant manage your schedule:
- Book interviews
- Set deadline reminders
- Coordinate meeting times
Document Prep
Outsource job search docs:
- Format resumes and cover letters
- Write thank-you notes
- Organize references
Application Tracking
Use a VA to track applications:
Company | Position | Applied | Status | Follow-up |
---|---|---|---|---|
TechCorp | Software Engineer | 05/15/2023 | Pending | 05/29/2023 |
DataFirm | Data Analyst | 05/18/2023 | Interview Set | 06/02/2023 |
Time Saved
Execs spend about 16 hours a week on admin work. Outsourcing could save you:
- 4 hours on emails
- 3 hours on scheduling
- 5 hours on docs
- 4 hours on tracking
That's 16 hours for networking, skills, or interview prep.
Start Delegating
Try a service like scale.jobs for job search VAs. Their Standard plan covers resumes, cover letters, and tracking. Premium adds a dedicated assistant and personalized strategy.
How to Delegate Successfully
Delegating job application tasks can save you time. But you need to do it right. Here's how:
Set clear expectations
Be specific when assigning tasks. For a resume update, tell them:
- What job you're after
- Skills to focus on
- How you want it formatted
- When you need it done
Use the right tools
Use tech to work together better:
Tool | What it's for |
---|---|
Slack | Quick chats |
Zoom | Video calls |
Asana | Tracking tasks |
Provide resources
Give your helper what they need:
- Job listings
- Your work history
- Writing samples
- Job board logins
Check in often
Stay in the loop:
- Daily: Quick updates
- Weekly: Short calls
- Monthly: Big picture talks
Give feedback
Be helpful, not harsh. Don't say "This is bad." Try "Let's highlight these wins in the resume."
Trust, but double-check
Let them work alone, but keep an eye on things:
1. Ask for a task summary
Make sure they get it. Like this:
"I'll make a resume for the Marketing Manager job at TechCorp. I'll focus on your digital skills and include numbers from your last three jobs. You'll have a draft by Friday."
2. Set time limits
Keep costs down. You might say:
"Spend 2 hours max on this cover letter. If it's not done, we'll talk and adjust."
3. Look it over
Always check the final product. This keeps quality high and helps your assistant improve.
Picking a Service Provider
Choosing the right service provider for your job search is crucial. Here's a look at some options and their costs:
Resume Writing Services
Want a standout resume? Here's what you might pay:
Service | Entry-Level | Professional | Executive |
---|---|---|---|
Resume Spice | $479 | $589 | $699 |
ResumeWriters.com | $170 | $200 | $300 |
ZipJob | $139 | $189 | $299 |
Find My Profession | $395 | $595 | N/A |
Many of these throw in extras like cover letters and LinkedIn profile tweaks.
Virtual Assistants
Need help with the nitty-gritty? Virtual assistants (VAs) on platforms like Upwork and Fiverr can handle scheduling, emails, research, and social media. Prices? They're all over the map, depending on what you need.
Comprehensive Job Search Services
Want the whole package? Companies like scale.jobs offer:
- Custom resumes and cover letters
- Human VAs submitting your applications
- Application tracking
They charge a one-time fee, with basic and premium options.
Picking Your Provider
Here's how to choose:
- Set your budget
- Figure out what you need
- Read reviews on independent sites
- Ask about guarantees
Don't just go for the cheapest option. Think about what you're getting for your money.
"EP Advisory was worth every penny. I doubt I'd have landed a job at Carlsberg without them. They really got what I needed - it was a great investment in my career." - George Pay, Digital Marketing Manager
Getting Started
Ready to outsource your job hunt? Here's how:
- Know what you need
Figure out what parts of your job search you want help with. Is it your resume? Applying to jobs? Or do you want someone to handle it all?
- Set your budget
Decide how much you'll spend. Prices can vary a lot:
Service | Cost |
---|---|
Resume Writing | $139 - $699 |
Virtual Assistants | Hourly rates |
Full-Service | One-time fees |
- Find good providers
Look for companies or freelancers with solid reputations. Check out reviews on independent sites.
- Talk to potential helpers
Set up calls to discuss your needs. Ask about their experience and how they work.
- Share your info
Once you pick a provider, give them:
- Your current resume
- Job descriptions you're interested in
- Industries and locations you're targeting
- Any other key details
- Be clear about what you want
Tell them your goals and how you want things done. Discuss how often you'll communicate and how involved you'll be.
- Start small
Try a short-term project first to see how it goes before committing long-term.
- Stay in the loop
Keep an eye on progress and give feedback. Regular check-ins help keep things on track.
Remember, outsourcing doesn't mean checking out completely. You're still a key part of your job search.
"The hardest part of job hunting is finding the right people to contact each week. Effective networking takes time, creativity, and discipline." - Nicholas's case study
Next Steps
You've learned about delegating job application tasks. Now, it's time to act:
1. Pick your strategy
Choose between a virtual assistant, an automated platform, or both.
2. Set a budget
Costs vary:
Service | Cost Range |
---|---|
Resume Writing | $139 - $699 |
Virtual Assistants | Hourly rates |
Full-Service | One-time fees |
3. Start small
Begin with one task, like resume tailoring or job searching. Try MyJobHunter.com for $39.95/month to automate applications.
4. Track progress
Use a job tracker to monitor sent applications and follow-up times.
5. Refine your approach
After a week or two, evaluate and adjust your strategy.
Stay involved in your job search. Use your saved time for networking and interview prep.
"The hardest part of job hunting is finding the right people to contact each week. Effective networking takes time, creativity, and discipline." - Nicholas's case study
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Such a great service!
Such a great initiative and service! Applying jobs everyday has been super daunting. But now with scale jobs, one can apply 100s of jobs per day as well as focus on prep for interviews.
Sona Tambe • Apr 15, 2024I've had an exceptional experience
I've had an exceptional experience with the Scale Jobs team, and I can't recommend them highly enough. From the outset, their dedication and enthusiasm were palpable, making a significant...
Sajia Nikita • April 01, 2024Great experience, Reliable Team, Highly Recommended
I have had a great experience with the scale.jobs team. The associate assigned for me is trustworthy and sincere in their approach. I would recommend trying out scale.jobs to anyone looking to make more time in their schedule for interview prep and networking, so that the repetitive portion of job application process can be outsourced. I personally feel it's good value for money. Would recommend setting up a call with their team if you're doubtful about whether or not the product will be useful for you. They are a really honest bunch of folks and I appreciate it so much.
Anuva Agarwal • May 18, 2024Really good with applying jobs
I think they provide good assistance to apply jobs and I did get some positive responses after that. hence, I am quite satisfied with the experience of scale.jobs. There cover letters....
Neha Sawant • March 21, 2024Superb service!
Great team of people and the person that was assigned to work with me was wonderful too. Majority of the heavy lifting is done by them and they are in constant communication with you....
Adnan Lakdawala • July 01, 2023Drastically reducing the burden!
Apply at scale has immensely helped me with my tedious job application process. Their team is proactive and smart. Once they understand your profile, they are good at applying.......
Mihika Srivastava • December 01, 2023They took away the work I was slacking…
They took away the work I was slacking on, which allowed me to relax and not worry about submitting my applications. I was on an extremely busy schedule.
Harish Reddy Kondapalli • January 29, 2024Great for international students
Scale.jobs has been an excellent help in applying for high volume of jobs which otherwise would be very time consuming. This is extremely useful in the current job market as a high-volume approach helped me get few interview calls which I wasn't getting earlier. Also, they keep bringing in new features such as the networking tool. Excited to try it out!
Shobhit Datta • May 31, 2024Great service to save time while interviewing
Great service to save time while interviewing. I have been using it for a week. The support is nice and turnaround is within 24 hours. Price point maybe on the expensive side, but you pay for the time it saves to create accounts on several sites and apply jobs.
Hemil P • May 20, 2024extremely helpful in this challenging…
I've been using Scale.jobs, and it has been an incredibly useful tool for my job search. The platform's intuitive design and user-friendly interface make it easy to navigate through various job listings. I appreciate the detailed job descriptions and the ability to filter positions based on my preferences. The application process is streamlined, saving me a lot of time. Overall, Scale.jobs has significantly enhanced my job search experience, and I highly recommend it to anyone looking for new opportunities.
Avinash Amudala • May 28, 2024Good service to save some time from job applications
So far, my experience has been positive. I have been using their service for 2 months and am looking forward to continuing.
Hari Vilas • May 19, 2024Such a great service!
Such a great initiative and service! Applying jobs everyday has been super daunting. But now with scale jobs, one can apply 100s of jobs per day as well as focus on prep for interviews.
Sona Tambe • Apr 15, 2024I've had an exceptional experience
I've had an exceptional experience with the Scale Jobs team, and I can't recommend them highly enough. From the outset, their dedication and enthusiasm were palpable, making a significant...
Sajia Nikita • April 01, 2024Great experience, Reliable Team, Highly Recommended
I have had a great experience with the scale.jobs team. The associate assigned for me is trustworthy and sincere in their approach. I would recommend trying out scale.jobs to anyone looking to make more time in their schedule for interview prep and networking, so that the repetitive portion of job application process can be outsourced. I personally feel it's good value for money. Would recommend setting up a call with their team if you're doubtful about whether or not the product will be useful for you. They are a really honest bunch of folks and I appreciate it so much.
Anuva Agarwal • May 18, 2024Really good with applying jobs
I think they provide good assistance to apply jobs and I did get some positive responses after that. hence, I am quite satisfied with the experience of scale.jobs. There cover letters....
Neha Sawant • March 21, 2024Superb service!
Great team of people and the person that was assigned to work with me was wonderful too. Majority of the heavy lifting is done by them and they are in constant communication with you....
Adnan Lakdawala • July 01, 2023Drastically reducing the burden!
Apply at scale has immensely helped me with my tedious job application process. Their team is proactive and smart. Once they understand your profile, they are good at applying.......
Mihika Srivastava • December 01, 2023They took away the work I was slacking…
They took away the work I was slacking on, which allowed me to relax and not worry about submitting my applications. I was on an extremely busy schedule.
Harish Reddy Kondapalli • January 29, 2024Great for international students
Scale.jobs has been an excellent help in applying for high volume of jobs which otherwise would be very time consuming. This is extremely useful in the current job market as a high-volume approach helped me get few interview calls which I wasn't getting earlier. Also, they keep bringing in new features such as the networking tool. Excited to try it out!
Shobhit Datta • May 31, 2024Great service to save time while interviewing
Great service to save time while interviewing. I have been using it for a week. The support is nice and turnaround is within 24 hours. Price point maybe on the expensive side, but you pay for the time it saves to create accounts on several sites and apply jobs.
Hemil P • May 20, 2024extremely helpful in this challenging…
I've been using Scale.jobs, and it has been an incredibly useful tool for my job search. The platform's intuitive design and user-friendly interface make it easy to navigate through various job listings. I appreciate the detailed job descriptions and the ability to filter positions based on my preferences. The application process is streamlined, saving me a lot of time. Overall, Scale.jobs has significantly enhanced my job search experience, and I highly recommend it to anyone looking for new opportunities.
Avinash Amudala • May 28, 2024Good service to save some time from job applications
So far, my experience has been positive. I have been using their service for 2 months and am looking forward to continuing.
Hari Vilas • May 19, 2024
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Career Development Expert
Helped 10,000+ professionals accelerate their careers through strategic guidance.
Melissa Grabiner
387K+ followers
#1 HR LinkedIn Creator in US
Job Search Coach and Talent Acquisition Director with 20 years of experience.
Harnoor Singh (Singh in USA)
1.3M+ followers
Immigration Insights Leader
Demystified US immigration for over 1 million aspiring professionals.
Linda Le
584K+ followers
Job Hunt and LinkedIn Expert
Co-founder of CWI and expert in helping jobseekers land jobs.
Soundarya Balasubramani
150K+ followers
Talent Visas Expert
Author of 'Admitted', guiding countless students to top global universities.
Will McTighe
192K+ followers
Career Expert & Stanford MBA
Advises on career obstacles and writes a newsletter covering job strategies.
Sanjeev Sriram
150K+ followers
Master's Abroad Expert
Provided Insights and Everything About Pursuing Master's Abroad.
Priya Bajaj (Its Ok Yaar)
80K+ followers
Desi Immigrant Influencer
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Dear Fellow Job Seeker,
I hope this letter finds you well, though I understand if it doesn't. The current job market, especially in the US, is tough. I've been there – a recent graduate from Carnegie Mellon, suddenly laid off and thrust into one of the most stressful phases of my life.
We're told that the key to landing a job is networking and applying to hundreds of positions. But let's be honest: endlessly typing the same information into countless applications is soul-crushing. And the silence that follows? Even more so. With a 98% non-response rate, it's a wonder any of us can stay motivated.
I tried everything – auto-filling extensions, AI services, you name it. Nothing worked. In desperation, I hired a college student from India and trained them to apply on my behalf. The result? I landed a job in just 60 days.
This experience was a revelation. I realized that while we can't change the system, we can be smarter in how we navigate it. That's why I started this service – to help others like us escape the job hunt trauma.
We're not just another job application service. We're a team that understands your struggles firsthand. We're here to take the burden off your shoulders, so you can focus on what truly matters – preparing for interviews and building meaningful connections.
If you're feeling overwhelmed, know that you're not alone. And more importantly, know that there's hope. Let us help you regain control of your job search and your future.
Wishing you the very best in your journey,
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