Top 8 Job Application Tasks You Can Delegate Today
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    Top 8 Job Application Tasks You Can Delegate Today

    Author

    Shabuddin MS

    Tired of spending 11+ hours weekly on your job search? Here are 8 tasks you can delegate right now to save time and focus on what matters:

    Task What to Delegate Time Saved/Week
    Resume Updates Customization for each job 2 hours
    Cover Letters Writing and tailoring 2 hours
    Job Search Finding relevant postings 3 hours
    Applications Submitting and tracking 1 hour
    LinkedIn Profile updates and networking 1 hour
    Research Company background checks 2 hours
    Status Tracking Managing applications 1 hour
    Admin Work Emails and scheduling 2 hours

    You can delegate these tasks to:

    • Resume writers ($100-$400)
    • Virtual assistants ($15-$50/hour)
    • Job search services (flat fee)

    Here's the truth: Most job seekers waste time on tasks they could hand off. By delegating these 8 tasks, you'll free up 14+ hours weekly to focus on networking and interview prep - the stuff that actually lands jobs.

    Want to get started? Pick one task, set a budget, and try a service provider for a small project first. You can always scale up once you see what works.

    What is Job Application Delegation

    Job application delegation is outsourcing parts of your job search to others. This lets you focus on the most important aspects of landing your dream job.

    Here's what it typically involves:

    Task What It Is Who Can Do It
    Resume tailoring Customizing your resume Resume writer
    Cover letter writing Crafting cover letters Virtual assistant
    Job searching Finding relevant jobs Friend or family
    Application tracking Managing submissions Virtual assistant
    Company research Gathering employer info Virtual assistant

    Costs vary. Resume writers might charge $100-$400 per resume. Virtual assistants often charge $15-$50 per hour.

    Is it worth it? Leela Yanamaddi from scale.jobs says:

    Clients often find that time saved through delegation lets them focus on networking and interview prep, boosting their job chances.

    To start delegating:

    1. Pick tasks you don't need to do yourself
    2. Find helpers or service providers
    3. Set clear expectations and deadlines
    4. Give them what they need (job descriptions, your current resume)
    5. Check their work and give feedback

    Remember: weigh the costs against potential benefits before diving in.

    Tailoring Your Resume

    Customizing your resume for each job? It's a pain. But it's crucial. Good news: you can outsource this task to pros who know their stuff.

    Here's how to get help:

    1. Hire a pro service Many offer resume tailoring. For example: These services often use industry-savvy writers who know how to beat ATS systems.
    2. Get a free review Some companies offer free resume critiques. TopResume does this before you buy anything.
    3. Give them the goods For best results:
      • Fill out their questionnaire
      • Talk to your writer
      • Share target job descriptions
    4. Consider the cost Prices vary, but here's a rough guide:
      Career Level Price Range
      Entry-level $100 - $400
      Mid-level $350 - $750
      Executive $600 - $2500+
      Remember: A great resume can lead to more interviews and better offers. It's an investment.
    5. Look for guarantees Some services back their work. TopResume, for instance, promises to double your interviews in 60 days or they'll rewrite for free.

    2. Writing Cover Letters

    Struggling with cover letters? You're not alone. Many job seekers find them tough to write. But here's the thing: a good cover letter can make you stand out. If you're short on time or skills, getting help might be smart.

    Here's how to get cover letter help:

    Hire a pro

    Some companies write cover letters for you:

    These companies use writers who know what recruiters want.

    What happens when you hire a writer

    1. You fill out a form about your background and the job
    2. You talk to a writer about what you want
    3. You get a draft in a few days
    4. You can ask for changes if needed

    Why get help?

    Reason How it helps
    Saves time You can focus on networking
    Better quality You get a letter that shows your best side
    Fits the job Each letter is made for a specific job
    Beats the bots Your letter will pass computer checks

    Does it work?

    Many people say yes. Here's what Hanna said about TopResume:

    "It was fantastic. I'd recommend them to anyone. My cover letter, LinkedIn, and resume are way better than I expected."

    Is it worth the money?

    Experts say you should spend about 1% of your yearly salary on job application stuff, including cover letters. If a good cover letter helps you get an interview, it's probably worth it.

    3. Finding and Filtering Jobs

    Job hunting eats up time. But you can save hours by getting help with finding and filtering job listings. Here's how:

    Supercharge your job search platforms

    Indeed and LinkedIn are job search powerhouses. Indeed alone adds about 15 new listings every second. To cut through the noise:

    • Set up email alerts for your dream jobs and locations
    • Use filters to zero in on the right salary, experience, and posting date
    • Save your searches for quick access

    Bring in a virtual assistant (VA)

    A VA can tackle the grunt work of your job search:

    VA Task What They'll Do
    Hunt for openings Scour job boards and company sites
    Shortlist jobs Apply your must-haves to find the best fits
    Track your apps Keep tabs on where you've applied and what's happening

    Try niche job sites

    Some sites cater to specific job hunters:

    • FlexJobs: For remote and flexible work (110,000+ active listings)
    • Ladders: If you're after the big bucks ($100,000+/year)

    Delegate like a pro

    To get the most out of your job search helpers:

    1. Be crystal clear about what you want (job titles, locations, salary, etc.)
    2. Share your resume and target companies
    3. Check in regularly to review what they've found

    4. Sending Applications

    Applying for jobs can eat up a lot of time. But here's the good news: you can hand off this task and save yourself hours. Let's look at how:

    Hire a Virtual Assistant (VA)

    VAs can do the heavy lifting of sending out applications. This frees you up to network and prep for interviews.

    "I used Magic, a VA service, to apply to 100 jobs in just over 4.5 hours for $55", one job seeker reported.

    Other options? OKRelax offers VA services starting at $7.49 per hour. They can manage your entire application process.

    Try Specialized Application Services

    Some companies focus solely on submitting job applications. The Babb Group, for example, offers packages where they handle the whole submission process for you.

    Give Clear Instructions

    To get the most out of delegation, be specific:

    What to Include Example
    Job criteria "Marketing Manager roles, $80k+, remote"
    Application materials "Resume v2, standard cover letter, portfolio link"
    Platform logins "Indeed login: [email protected], pass: ****"

    Consider scale.jobs

    Scale.jobs goes a step further. Their human VAs not only apply to jobs for you but also create custom resumes and cover letters. This means you can:

    • Cut down on repetitive tasks
    • Focus on networking
    • Keep all your applications in one place

    5. Managing Application Status

    Juggling multiple job applications can be overwhelming. But here's the good news: you can delegate this task and save yourself time and stress.

    Here's how to offload application status management:

    Use an Applicant Tracking System (ATS)

    An ATS can streamline the tracking process. Have a virtual assistant (VA):

    • Set up and maintain the ATS
    • Input application details
    • Update statuses
    • Set follow-up reminders

    Create a Custom Spreadsheet

    Prefer a simpler approach? Have a VA maintain a spreadsheet like this:

    Company Position Date Applied Status Next Steps
    Google Marketing Manager 05/15/2023 Interview Scheduled Prepare for interview on 05/22/2023
    Apple Product Manager 05/18/2023 Application Submitted Follow up in 1 week
    Microsoft Software Engineer 05/20/2023 Phone Screen Completed Wait for feedback

    Use Job Board Features

    Many job boards have built-in tracking. Your VA can manage these for you on platforms like Indeed and LinkedIn.

    Set Up Email Filters

    Have your VA create filters to organize employer responses:

    • Sort emails into specific folders
    • Flag important messages for your attention

    Get Regular Updates

    Ask your VA for weekly status reports. This keeps you informed without drowning in details.

    6. Updating LinkedIn

    LinkedIn is a big deal for job seekers. With over 500 million users, it's a goldmine for opportunities. But keeping your profile fresh? That's a job in itself. Here's how to get help:

    Profile Optimization

    Get a VA to spruce up your profile:

    • New headshot (400x400 pixels)
    • Catchy headline
    • "About" section that sells you
    • Add your resume or portfolio

    Content Creation and Posting

    Let your VA keep your profile buzzing:

    • Regular posts
    • Thought leadership articles
    • Industry news shares

    Network Management

    Hand off these tasks:

    • Connect with potential leads
    • Engage with your network
    • Join and chat in relevant groups

    Performance Tracking

    Have your VA keep an eye on these:

    Metric What to Watch
    Profile Views Weekly/monthly changes
    Post Engagement Likes, comments, shares
    Connection Growth New connections weekly
    Content Performance Article views and interactions

    Outsourcing this stuff? It's a game-changer. You get a strong LinkedIn presence without burning your time.

    "It's like a search engine that comes up in search results." - Jade Allerby, Founder of Focus SME

    A well-managed LinkedIn profile? It's your ticket to getting noticed by employers.

    7. Company Research

    Researching potential employers is crucial for tailoring your application. Here's how to make it easier:

    Delegate the basics:

    Have your assistant gather:

    • Company mission and values
    • Recent news and press releases
    • Key leadership profiles
    • Industry standing and competitors

    Use smart tools:

    Set up:

    • Google Alerts for company mentions
    • Twitter lists for updates
    • LinkedIn company page follows

    Dive deeper:

    Ask your helper to find:

    • Employee reviews on Glassdoor
    • Financial health reports
    • Corporate social responsibility initiatives

    Create employer profiles:

    Have your assistant make easy-to-read summaries:

    Company Key Facts Culture Recent News
    Acme Inc. Founded 1985, 500 employees Fast-paced, innovative New product launch in Q3
    TechGiant $1B annual revenue, global Work-life balance focus Expanding EU operations

    Use library resources:

    Many job seekers miss this goldmine. Ask your assistant to check:

    • Standard & Poor's Corporation Records
    • Business Source Complete
    • ABI/INFORM Collection

    These databases offer info you won't find on Google.

    Prep for networking:

    Have your helper identify:

    8. Basic Admin Work

    Job hunting comes with a ton of admin tasks. Here's how to delegate them and free up your time:

    Email Management

    Get someone to handle your job search inbox:

    • Sort messages
    • Trash spam
    • Draft common responses
    • Flag urgent emails

    Calendar Organization

    Let an assistant manage your schedule:

    • Book interviews
    • Set deadline reminders
    • Coordinate meeting times

    Document Prep

    Outsource job search docs:

    • Format resumes and cover letters
    • Write thank-you notes
    • Organize references

    Application Tracking

    Use a VA to track applications:

    Company Position Applied Status Follow-up
    TechCorp Software Engineer 05/15/2023 Pending 05/29/2023
    DataFirm Data Analyst 05/18/2023 Interview Set 06/02/2023

    Time Saved

    Execs spend about 16 hours a week on admin work. Outsourcing could save you:

    • 4 hours on emails
    • 3 hours on scheduling
    • 5 hours on docs
    • 4 hours on tracking

    That's 16 hours for networking, skills, or interview prep.

    Start Delegating

    Try a service like scale.jobs for job search VAs. Their Standard plan covers resumes, cover letters, and tracking. Premium adds a dedicated assistant and personalized strategy.

    How to Delegate Successfully

    Delegating job application tasks can save you time. But you need to do it right. Here's how:

    Set clear expectations

    Be specific when assigning tasks. For a resume update, tell them:

    • What job you're after
    • Skills to focus on
    • How you want it formatted
    • When you need it done

    Use the right tools

    Use tech to work together better:

    Tool What it's for
    Slack Quick chats
    Zoom Video calls
    Asana Tracking tasks

    Provide resources

    Give your helper what they need:

    • Job listings
    • Your work history
    • Writing samples
    • Job board logins

    Check in often

    Stay in the loop:

    • Daily: Quick updates
    • Weekly: Short calls
    • Monthly: Big picture talks

    Give feedback

    Be helpful, not harsh. Don't say "This is bad." Try "Let's highlight these wins in the resume."

    Trust, but double-check

    Let them work alone, but keep an eye on things:

    1. Ask for a task summary

    Make sure they get it. Like this:

    "I'll make a resume for the Marketing Manager job at TechCorp. I'll focus on your digital skills and include numbers from your last three jobs. You'll have a draft by Friday."

    2. Set time limits

    Keep costs down. You might say:

    "Spend 2 hours max on this cover letter. If it's not done, we'll talk and adjust."

    3. Look it over

    Always check the final product. This keeps quality high and helps your assistant improve.

    Picking a Service Provider

    Choosing the right service provider for your job search is crucial. Here's a look at some options and their costs:

    Resume Writing Services

    Want a standout resume? Here's what you might pay:

    Service Entry-Level Professional Executive
    Resume Spice $479 $589 $699
    ResumeWriters.com $170 $200 $300
    ZipJob $139 $189 $299
    Find My Profession $395 $595 N/A

    Many of these throw in extras like cover letters and LinkedIn profile tweaks.

    Virtual Assistants

    Need help with the nitty-gritty? Virtual assistants (VAs) on platforms like Upwork and Fiverr can handle scheduling, emails, research, and social media. Prices? They're all over the map, depending on what you need.

    Comprehensive Job Search Services

    Want the whole package? Companies like scale.jobs offer:

    • Custom resumes and cover letters
    • Human VAs submitting your applications
    • Application tracking

    They charge a one-time fee, with basic and premium options.

    Picking Your Provider

    Here's how to choose:

    1. Set your budget
    2. Figure out what you need
    3. Read reviews on independent sites
    4. Ask about guarantees

    Don't just go for the cheapest option. Think about what you're getting for your money.

    "EP Advisory was worth every penny. I doubt I'd have landed a job at Carlsberg without them. They really got what I needed - it was a great investment in my career." - George Pay, Digital Marketing Manager

    Getting Started

    Ready to outsource your job hunt? Here's how:

    1. Know what you need

    Figure out what parts of your job search you want help with. Is it your resume? Applying to jobs? Or do you want someone to handle it all?

    1. Set your budget

    Decide how much you'll spend. Prices can vary a lot:

    Service Cost
    Resume Writing $139 - $699
    Virtual Assistants Hourly rates
    Full-Service One-time fees
    1. Find good providers

    Look for companies or freelancers with solid reputations. Check out reviews on independent sites.

    1. Talk to potential helpers

    Set up calls to discuss your needs. Ask about their experience and how they work.

    1. Share your info

    Once you pick a provider, give them:

    • Your current resume
    • Job descriptions you're interested in
    • Industries and locations you're targeting
    • Any other key details
    1. Be clear about what you want

    Tell them your goals and how you want things done. Discuss how often you'll communicate and how involved you'll be.

    1. Start small

    Try a short-term project first to see how it goes before committing long-term.

    1. Stay in the loop

    Keep an eye on progress and give feedback. Regular check-ins help keep things on track.

    Remember, outsourcing doesn't mean checking out completely. You're still a key part of your job search.

    "The hardest part of job hunting is finding the right people to contact each week. Effective networking takes time, creativity, and discipline." - Nicholas's case study

    Next Steps

    You've learned about delegating job application tasks. Now, it's time to act:

    1. Pick your strategy

    Choose between a virtual assistant, an automated platform, or both.

    2. Set a budget

    Costs vary:

    Service Cost Range
    Resume Writing $139 - $699
    Virtual Assistants Hourly rates
    Full-Service One-time fees

    3. Start small

    Begin with one task, like resume tailoring or job searching. Try MyJobHunter.com for $39.95/month to automate applications.

    4. Track progress

    Use a job tracker to monitor sent applications and follow-up times.

    5. Refine your approach

    After a week or two, evaluate and adjust your strategy.

    Stay involved in your job search. Use your saved time for networking and interview prep.

    "The hardest part of job hunting is finding the right people to contact each week. Effective networking takes time, creativity, and discipline." - Nicholas's case study

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      I think they provide good assistance to apply jobs and I did get some positive responses after that. hence, I am quite satisfied with the experience of scale.jobs. There cover letters....

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    • 5 stars

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      Great team of people and the person that was assigned to work with me was wonderful too. Majority of the heavy lifting is done by them and they are in constant communication with you....

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    • 5 stars

      Drastically reducing the burden!

      Apply at scale has immensely helped me with my tedious job application process. Their team is proactive and smart. Once they understand your profile, they are good at applying.......

      Mihika Srivastava • December 01, 2023
    • 5 stars

      They took away the work I was slacking…

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    • 5 stars

      Great for international students

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      extremely helpful in this challenging…

      I've been using Scale.jobs, and it has been an incredibly useful tool for my job search. The platform's intuitive design and user-friendly interface make it easy to navigate through various job listings. I appreciate the detailed job descriptions and the ability to filter positions based on my preferences. The application process is streamlined, saving me a lot of time. Overall, Scale.jobs has significantly enhanced my job search experience, and I highly recommend it to anyone looking for new opportunities.

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    • 5 stars

      Such a great service!

      Such a great initiative and service! Applying jobs everyday has been super daunting. But now with scale jobs, one can apply 100s of jobs per day as well as focus on prep for interviews.

      Sona Tambe • Apr 15, 2024
    • 5 stars

      I've had an exceptional experience

      I've had an exceptional experience with the Scale Jobs team, and I can't recommend them highly enough. From the outset, their dedication and enthusiasm were palpable, making a significant...

      Sajia Nikita • April 01, 2024
    • 5 stars

      Great experience, Reliable Team, Highly Recommended

      I have had a great experience with the scale.jobs team. The associate assigned for me is trustworthy and sincere in their approach. I would recommend trying out scale.jobs to anyone looking to make more time in their schedule for interview prep and networking, so that the repetitive portion of job application process can be outsourced. I personally feel it's good value for money. Would recommend setting up a call with their team if you're doubtful about whether or not the product will be useful for you. They are a really honest bunch of folks and I appreciate it so much.

      Anuva Agarwal • May 18, 2024
    • 5 stars

      Really good with applying jobs

      I think they provide good assistance to apply jobs and I did get some positive responses after that. hence, I am quite satisfied with the experience of scale.jobs. There cover letters....

      Neha Sawant • March 21, 2024
    • 5 stars

      Superb service!

      Great team of people and the person that was assigned to work with me was wonderful too. Majority of the heavy lifting is done by them and they are in constant communication with you....

      Adnan Lakdawala • July 01, 2023
    • 5 stars

      Drastically reducing the burden!

      Apply at scale has immensely helped me with my tedious job application process. Their team is proactive and smart. Once they understand your profile, they are good at applying.......

      Mihika Srivastava • December 01, 2023
    • 5 stars

      They took away the work I was slacking…

      They took away the work I was slacking on, which allowed me to relax and not worry about submitting my applications. I was on an extremely busy schedule.

      Harish Reddy Kondapalli • January 29, 2024
    • 5 stars

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      Shobhit Datta • May 31, 2024
    • 5 stars

      Great service to save time while interviewing

      Great service to save time while interviewing. I have been using it for a week. The support is nice and turnaround is within 24 hours. Price point maybe on the expensive side, but you pay for the time it saves to create accounts on several sites and apply jobs.

      Hemil P • May 20, 2024
    • 5 stars

      extremely helpful in this challenging…

      I've been using Scale.jobs, and it has been an incredibly useful tool for my job search. The platform's intuitive design and user-friendly interface make it easy to navigate through various job listings. I appreciate the detailed job descriptions and the ability to filter positions based on my preferences. The application process is streamlined, saving me a lot of time. Overall, Scale.jobs has significantly enhanced my job search experience, and I highly recommend it to anyone looking for new opportunities.

      Avinash Amudala • May 28, 2024
    • 5 stars

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      So far, my experience has been positive. I have been using their service for 2 months and am looking forward to continuing.

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    I hope this letter finds you well, though I understand if it doesn't. The current job market, especially in the US, is tough. I've been there – a recent graduate from Carnegie Mellon, suddenly laid off and thrust into one of the most stressful phases of my life.

    We're told that the key to landing a job is networking and applying to hundreds of positions. But let's be honest: endlessly typing the same information into countless applications is soul-crushing. And the silence that follows? Even more so. With a 98% non-response rate, it's a wonder any of us can stay motivated.

    I tried everything – auto-filling extensions, AI services, you name it. Nothing worked. In desperation, I hired a college student from India and trained them to apply on my behalf. The result? I landed a job in just 60 days.

    This experience was a revelation. I realized that while we can't change the system, we can be smarter in how we navigate it. That's why I started this service – to help others like us escape the job hunt trauma.

    We're not just another job application service. We're a team that understands your struggles firsthand. We're here to take the burden off your shoulders, so you can focus on what truly matters – preparing for interviews and building meaningful connections.

    If you're feeling overwhelmed, know that you're not alone. And more importantly, know that there's hope. Let us help you regain control of your job search and your future.

    Wishing you the very best in your journey,

    Leela Yanamaddi's Signature

    Leela Yanamaddi

    Co-Founder

    A laid off Carnegie Mellon Grad

    LinkedIn Profile

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